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Roll Call: Michelle Canfield, Lisa Pruka, Terri Clingerman, Jo Roach, Ann Shaw, Megan Harrison, Paige O’Donnell, Carol Clark (joined meeting during new business)
Members Absent: Lisa Weeks
Call to order: 5:06 pm PDT by Lisa Pruka
1. Recording Secretary’s Report: Jo Roach
Motion by Jo Roach to approve the November 2009 BCSA board meeting minutes.
Second: Paige O’Donnell. In Favor: Unanimous.
2. Corresponding Secretary’s Report: Terri Clingerman
AKC Correspondence
Received a request from AKC to send them up-to-date info on who our officers are, plus an updated membership list.
Received a notice from AKC that our annual club dues are due by 1/1/10. Forwarded that to Ann Shaw so she can mail the check to them.
The following event results have been processed (these are all from the national): #2009507012, #2009507014
Agility trial #2010507003 (1/17/10) cannot be approved until a time zone for accepting entries matches the time zone of the event, and a club officer signature is required.
The herding trials (#2010507024, #2010507025, #2010507026 , #2010507027 in Leona Valley CA) cannot be approved until the following conflicts are resolved: Pembroke WC of SoCA’s event (24 miles away), and trials by BCCGLA at the same site and also another one 9 miles away. Contacted AKC to tell them that BCSA did not approve these events.
Agility trials #2010507001, #2010507002, and #2010507003 (1/15/10 - 1/17/10) are now approved.
Other Correspondence
Replied to an email sent to the BCSA suggestion box regarding the 2011 National Specialty.
Received a grant request from MidAmerica Border Collie Rescue to help with medical expenses for “KayCee.”
Received a grant request from Mid-Atlantic Border Collie Rescue to help with medical expenses for 7 BCs taken from a BC puppy mill in Portland, TN.
Contacted BCCGLA to remind them that the board did not give them approval to use BCSA’s herding numbers for their trial, because they contacted us too late for us to grant them. They are still able to hold their trials, they just won’t have separate event numbers for each type of stock.
Received a letter from HSUS asking us to work with them regarding responsible breeding. Have not replied back.
Received a question regarding if BCSA will be rotating the specialty around more frequently now, and if 2012 will be at Purina. Replied that the board hopes that the specialty will rotate around the country on occasion in order to reach more people and so more people can attend. Also the location depends on people volunteering to chair the event, and as of now, there are no chairs for 2012.
Received a request from Laura Sleutal to ask AKC to grant a PAL/ILP number for “Jolie.”
3. Treasurer’s Report: Ann Shaw
ACCOUNTS AS OF 11/30/09
CHECKING
15,086.95
MONEY MARKET
Money Market
43,151.18
Health Restricted
5,478.46
Rescue Restricted
12,016.66
Total Money Market
60,646.30
TOTAL
75,733.25
NOVEMBER 2009 INCOME
2009 Spec Inc
-444.00
2010 Spec Inc
100.00
Borderlines
197.50
Futurity
70.00
Membership
3,820.00
TOTAL INCOME
3,743.50
NOVEMBER 2009 EXPENSE
2009 Natl Exp
5,182.04
2010 Natl Exp
276.21
Affiliate Clubs
175.00
AKC
25.00
Bank Charge
64.70
Borderlines-Exp
1,532.34
PayPal
73.78
Futurity Exp
95.99
Web Site
500.00
TOTAL EXPENSE
7,925.06
NET
-4,181.56
2009 SPECIALTY RECAP AS OF 12/6/09
(Note: The catalog bill of approximately $5,000 is still outstanding.)
2009 SPEC INC
Advertising
2,005.00
Banquet
1,580.00
Calendars
1,703.40
Camping-RV
3,240.00
Catalog
2,010.00
Entries
Agil
13,690.00
Conf
7,711.00
Herd
25,247.00
Obed
3,405.00
ObedInvite
120.00
Raly
1,220.00
Swps
1,435.00
Total Entries
52,828.00
Fundraising
718.00
Herd Instinct Eval
2,250.00
Parade of Ch
105.00
Photo Contest
200.00
Rescue Events
6,758.50
Rescue Parade
48.00
Specialty Wear
6,175.00
Trophy
Agil
460.00
Conf
645.00
Genl
660.00
Herd
800.00
Obed
310.00
Raly
130.00
Total Trophy
3,005.00
Vendors
1,156.00
TOTAL 2009 SPEC INC
83,781.90
2009 NATL EXP
Agil Invite
68.88
AKC Fees
6,049.25
Banquet
2,065.37
Calendars
2,146.10
Camping-RV
2,293.00
Chairs
824.14
Exhibitor Bags
1,686.78
Facility
7,129.00
Fundraising
39.00
GI Print-Donation
0.00
Herding Instinct Eval
1,840.00
Hotel
4,656.54
Janet Larson Award
64.16
Judges
8,672.26
Lunch
1,139.88
PayPal Fees
226.48
Photographer
300.00
Rentals
2,824.70
Rescue Distrib
5,113.43
Rescue Events
1,371.50
Ribbons
4,350.44
Secretary
3,394.51
Specialty Wear
4,509.70
Supplies
770.04
Trophy-Exp
Agil
603.00
AOM
94.50
Conf
541.80
Herd
1,031.30
Obed
109.80
Raly
81.00
Venues-All
2,665.16
Total Trophy-Exp
5,126.56
Vendors
10.02
Venue Exp
Agil Exp
792.24
Conf Exp
17.60
Herd Exp
7,165.20
Obed Exp
210.00
Sweeps Exp
915.35
Total Venue Exp
9,100.39
TOTAL 2009 NATL EXP
75,772.13
NET
8,009.77
4. Interim Business Transacted by E-Mail
4.1 Board Votes
Motion 2009-22 made by Paige O'Donnell to hold a BCSA sponsored herding trial in Genoa WI, on May 1 & 2, 2010. Second: Michelle Canfield. In favor: Jo Roach, Megan Harrison, Ann Shaw, Terri Clingerman.Motion 2009-23 by Megan Harrison to approve a supported entry hosted by the Sunshine Border Collie Club, May 9, 2010 in Farmington, GA. Second: Jo Roach. In favor: Terri Clingerman, Michelle Canfield, Lisa Weeks, Ann Shaw. Abstain: Paige O’Donnell.
Motion 2009-24 made by Terri Clingerman, to approve Mid-Atlantic Border Collie Rescue's grant request for $675, to help pay for medical care (vaccinations, worming, neutering, micro-chipping) for 7 BCs rescued from a puppy mill bust in Portland, TN. Second: Michelle Canfield. In favor: Unanimous.
Motion 2009-25, made by Terri Clingerman, to approve MidAmerica Border Collie Rescue's grant request for $726.62. This is to help cover medical expenses for a BC in rescue who had a kidney problem and needed treatment. The dog is doing very well now. Second: Ann Shaw. In favor: Unanimous.
4.2 New Member Applications
The following new membership applications were approved:
Richard Dorrington (Painesville, OH)
Sponsor – Jennifer ThompsonGloria Shipman (Des Moines, IA)
Sponsor – Julie BosierSusan Devaux (Johnson City, TN)
Sponsor – Paige O’DonnellKelley Adams (Monroe, GA)
Sponsor – Paige O’DonnellDenise Adrian-Caver (Elm Creek, MB, Canada)
Sponsor – Ronni DelayCara Goch (Armada, MI)
Sponsor – Lesley EarlyK. Melissa Winters (Allen, TX)
Sponsor – Marie KoebkeMotion to approve the new membership applications by Ann Shaw. Second: Jo Roach. In Favor: Unanimous.
5. Committee Business/Reports:
Each board member needs to remember to email their committee chairs for updates prior to each board meeting.
5.1. Stockdog Focus
Maintain emphasis on the unique working style of the Border Collie. Promote interest in herding amongst dog owners and advertise stockdog usefulness to farmers/ranchers. Continually “raise the bar” on herding excellence, promote best-practice training methods. Discourage genetic drift away from core purpose and history of the breed’s development.5.1.1. Herding: Claudia Frank
No report.5.2. Public Education
Assist pet owners, budding dog fanciers, new breeders and junior handlers; engage them in the future of the breed.5.2.1. General Education: Catherine Swain
No report.5.2.2. Historian: Ronni DeLay
No report.5.2.3. Juniors: Caitlin Kane
No report.5.2.4. Website: Ann Shaw
Lisa P will email 2009 specialty winners photos to Ann for the website.
The specialty agility results still need to be posted.
5.3. Fancier Fellowship
Encourage camaraderie and good sportsmanship, sponsor events & competitions, support affiliate clubs, “bridge the gap” between political factions for the best interest of the breed.5.3.1. Affiliate Clubs: Emily Fish
No report.5.3.2 Agility Trial in January (Pennsylvania): Denise Thomas
No report.5.3.3. Agility Trial in June (Michigan): Teri Dillon
Paige still has not heard if the Michigan group wants to host this trial again in 2010.5.3.4. Borderlines: Donna Brooks Brisbin
No report.5.3.5. Membership: Kathy Sours
New member applications have been forwarded to the board.5.3.6. National Specialty Steering Committee: Need Volunteer
Michelle will send out an Announce with a job description for this committee and request volunteers.5.3.7. Specialty – 2009: Lisa Pruka and Paige O'Donnell
This specialty is pretty much wrapped up except we are waiting for the catalog bill.
There will be articles about the specialty in the next issue of Borderlines.
5.3.8. Specialty – 2010: Julie Bosier and Megan Harrison
The hotel and photographer are under contract.
The logo is being developed.
The budget has been updated and sent out.
5.3.9. Specialty – 2011: Emily Fish and April Bruce
No report.5.3.10 Versatility: Paige O’Donnell
All awards have been sent out that Paige has received applications for. The 2009 awards are listed on our website.5.4. Breeding Evolution
Breeder & buyer education, guidance, mentoring, registry maintenance, breeding excellence recognition. Broaden influence to more than just members.5.4.1. Border Recorder/BCSA Yearbook: Cindy Geiss
No report.5.4.2. Breeding Excellence Recognition Committee: Kim Sykes
No report.5.4.3. Futurity Committee: April Bruce
The board had some questions about the futurity budget (mainly regarding pay outs). Michelle and April have corresponded regarding the budget and Michelle will forward that information to the board. Ann, Lisa P and April will continue to work on this issue.5.4.4. Judges Education: Linn Klingel
No report.5.4.5. Judges Selection Process: Sonja Donaldson
Sonja will be posting the 2011 voting results on our website. The voter turn out was improved over past selections. The voting results will also be in the next issue of Borderlines as will information regarding the start of the 2012 judges selection process.5.5. Population Management
Approach zero unwanted dogs. Reduce demand, educate buyers on whether the breed is right for them, improve how dogs are placed, “right” breeders produce more, “wrong” breeders produce less, rescue (a short-term stopgap).5.5.1. Breeder Referral: Karen Herceg
No report.5.5.2. Rescue Committee: Linda Ramas
No report.5.6. AKC Community
Invest in our “dog fancier family”, support protection of dog owners’ rights, stay engaged in AKC governance, contribute to AKC programs, leverage shared breed club knowledge & power.5.6.1. AKC Delegate Business: Carol Clark
No report.5.6.2. AKC Gazette Columnist: Terri Clingerman
Terri asked for future column ideas. One idea was a write up of our BCU at this year’s specialty.5.6.3. Legislative Committee: Linda Baron
No report.5.7. Health and Welfare
Further research on disease cause and cure. Propagate knowledge on health, feeding, care, husbandry and training.5.7.1. Health: Angie Roesch
No report.5.8. General Club Administration
These committees manage club infrastructure tasks that aren’t directly related to our mission statement, but are necessary for the operation of the organization.5.8.1 BCSA Announce & Suggestion Box: Nancy Little
As of November 28th, 2009, there are 368 subscribers to BCSA_Announce.
There were 3 messages received in the Suggestion Box since my last report in October.5.8.2. BCSA Online Fundraising Store with Ivars: Angel Duffy
No report.5.8.3. Finance Committee: Need Volunteer
The following letter is from Beth Bartholomew:“Effective 31 December 2009, I am resigning as the finance committee. This is due to a number of factors, including my being the new treasurer for my other breed club.
Ann has done an excellent job in her first year as treasurer from what I see, and she has taken my suggestions and immediately acted on them as to how to post certain items, etc. However, one of the major red flags to anyone looking at a business is “related party” transactions and BCSA does have those. Extra steps need to be taken with such transactions to make sure they appear totally clear and above board. As a CPA, being aware of such things is part of my job; hence my strong advice as to how to handle payments. Perhaps some on the board do not understand how hot a topic this is in business and how it can appear to those on the outside, even if the board knows it is all right. I see this as one of the reasons for having an “expert” on the finance committee. The club has had some rough times financially in the past and I would never want to see that happen again.
I would also like to strongly suggest that the board review major contracts on a regular basis, like every two years. The two that immediately jump to mind are Borderlines printing and website maintenance. Should anyone ask, the board should always be able to prove that bids were solicited and there were valid reasons that the current vendor was selected. This is central to all business of the club appearing fair and impartial.
Minor contracts should be reviewed on a regular basis as well. The club is in relatively good financial shape right now, but little amounts add up. I hope the club will guard its assets (and reputation) and stay in a strong financial position. Review of accounting records on a quarterly basis by the finance committee should also be continued.
In the future, I hope that the club will push to have more than one person on this committee (or any committee, for that matter). I thank you for the chance to serve the club in this capacity. “
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Ann will post to Announce that we need a volunteer for this committee.
The board re-opened discussions about our online payments to Ann as website manager. Ann will investigate how Lisa can make these online payments versus the current automatic payment system.
Ann will investigate website management costs.
5.8.4. By-Laws Committee: Michelle Canfield
We need to get the revisions sent out to the membership for comment. The board needs to review the draft Michelle sent out prior to 21 December so we can stay on our time table for approval.5.8.5. Code of Ethics Revision Committee: Linda Ramas
No report.
6. Old Business
6.1. Versatile Stock Dog Award
The board discussed the tabulation of this award and prefers to keep the tabulation the same as it was for the 2009 specialty, except that we would like to see the award “weighted” in favor of the advanced classes to acknowledge the increased difficulty. The board feels the original way that the award was tabulated favored those members who could afford to enter every single herding class. Additionally, the award favored those that were able to get into all the herding classes they entered through the draw. The board will continue to discuss this issue and gather more input from members.6.2. Rescue Benefit Dinner at the National Specialty
There was a discussion about switching the rescue benefit dinner from Friday of the specialty week to Wednesday so that more herding exhibitors could be involved. The compromise of switching the benefit dinner to Thursday night was reached.6.3. BCSA Event Numbers
Lisa Weeks has offered to draft a proposal regarding affiliate clubs and other groups using our herding and agility event numbers. This proposal will be discussed by the board.6.4. BCSA Herding Trial in WI, May 2010
After the board voted to approve this herding trial, the Collie Club that originally held this trial and trial date decided that they didn’t want to give us this date after all so this trial will not a BCSA event.6.5. Nominating Committee
Lisa has compiled a list of potential committee candidates and will start contacting them about serving.
7. New Business
7.1. December Delegate Meeting Agenda
The board discussed the proposed Grand Champion title for conformation.7.2. Sierra Nevada BC Club Start Up Cost Reimbursement
Ann Shaw motioned to approve the $500 start up reimbursement request from our new affiliate club, the Sierra Nevada BCC. Second by Terri Clingerman. In Favor – Unanimous.7.3. Top 5 Breed Health Concerns
The board discussed a survey we received from the CHF concerning the top health concerns in our breed.7.4. PAL Request for Jolie
Terri Clingerman motioned to approve the PAL request for Jolie. Second: Megan Harrison. In Favor: Unanimous.7.5. Suggestion Box Submissions/Input from Membership
No submissions.
8. Adjournment
8.1. Date of Next meeting
Monday, January 4, 2010 PSTAdjournment motion at 7:04 PM by Michelle Canfield
Second: Terri Clingerman
In Favor: Unanimous
Respectfully submitted by Jo Roach, BCSA Recording Secretary
Page Updated 01.13.2011