BOARD MEETING MINUTES - NOVEMBER 2, 2009 Return to Board Minutes Central

Roll Call: Michelle Canfield • Lisa Pruka • Terri Clingerman • Jo Roach • Ann Shaw • Megan Harrison • Paige O’Donnell • Lisa Weeks (joined meeting during agenda item 3) • Carol Clark

Members Absent: None

Call to order: 5:02 pm PDT by Lisa Pruka

1. Recording Secretary’s Report: Jo Roach Motion by Jo Roach to approve the September 2009 BCSA board meeting minutes. Second: Terri Clingerman. In Favor: Megan Harrison, Ann Shaw, Paige O’Donnell, Michelle Canfield. Absent: Lisa Weeks

A question about who took minutes at the Annual General Meeting. Lisa P will take care of getting this information posted on our website.

2. Corresponding Secretary’s Report: Terri Clingerman

AKC Correspondence:

• Received a letter asking BCSA to approve our affiliate clubs to hold events for 1 or more years. Replied that BCSA approves our affiliate clubs to hold events for 5 years (normally AKC asks parent clubs this question every year - this just allows AKC to skip asking us this question for 5 years).

• Approval of agility trials #2010507001, #2010507002, and #2010507003 (1/15/10 - 1/17/10) is pending due to lack of club officer signature, fee, and disaster & emergency plan.

• Wrote Chris Phillips at AKC to request that AKC grant an ILP/PAL number to Sandy LeFevre’s “Tuck” & “Bones.”

• The following event results have been processed (these are all from the national): #2009507025, #2009507011, #200950708, #2009507010.

Other Correspondence:

• Wrote Sandy LeFevre to tell her that the board has asked AKC to grant ILP/PAL numbers for “Bones” and “Tuck.”

• Wrote Pat Mann to say that the board voted to not ask AKC to grant an ILP/PAL number for “Twister.”

• Received a request from the Border Collie Club of AZ for BCSA to support an entry at the Scottsdale Kennel Club show on 3/6/10.

• Received two letters of complaint regarding the obedience building at the 2009 BCSA National Specialty. Replied to the letters.

• Received two emails from the BCSA suggestion box, one regarding the 2011 National Specialty and another asking about pictures from this year’s National. Paige O’Donnell replied that pictures from the official show photographer “Moonshots” are available at www.moonshots.smugmug.com.

• Received a letter that the “Faith in Fay” book is about to be launched.

• Received the paperwork for the Sunshine Border Collie Club from Kathy Sours. Kathy has received the club’s check.

• Received a request from the New Castle Kennel Club to hold a judges education seminar during their show weekend (May 27-31 2010, in New Castle, PA). The club also requests that we have breed approved mentor(s) at ringside.

3. Treasurer’s Report: Ann Shaw

We were charged a $76.70 bank service charge on 10/9 because of excess deposit items. I contacted the bank and asked if they could make some kind of adjustment and they credited the full $76.70, but we may not be as lucky next year.

Based on Beth's recommendation, I have credited back the PayPal fees that were deducted from various income categories (membership and Specialty items) and set up PayPal Fee expense categories for both.

4. Interim Business Transacted by E-Mail

4.1. Board Votes Motion 2009-18 made by Michelle Canfield to approve reasonable expenses related to inviting Dr. Mark Neff from the University Of California, Davis, to attend the 2009 national specialty and give a presentation on his research relating to the Border Collie and to also stay part of the week to collect DNA samples from dogs in attendance, for further research. Second: Jo Roach. In favor: Terri Clingerman, Paige O’Donnell, Ann Shaw, Lisa Weeks. Abstain: Megan Harrison.

Motion 2009-19 made by Terri Clingerman, to request that AKC grant an ILP/PAL number to Sandy's LeFevre's dog "Bones." Second: Michelle Canfield. In favor: Unanimous.

Motion 2009-20 made by Terri Clingerman, to request that AKC grant an ILP/PAL number to Sandy's LeFevre's dog "Tuck." Second: Michelle Canfield. In favor: Unanimous.

Motion 2009-21, made by Michelle Canfield, to approve the request from the Border Collie Club of Greater Los Angeles (BCCGLA) to co-host herding trials in April, 2010, utilizing BCSA event numbers for a portion of the trials hosted. In exchange for five BCSA members serving on the trial committee, and the use of BCSA's insurance policy on its portion of the events, and in light of the event budget projecting a net income of over $1,000; BCSA shall receive a 20%, or $200 (whichever is greater) cut of the net proceeds of the event. BCCGLA shall retain the remainder of the net proceeds. Second: Megan Harrison. In favor: Terri Clingerman. Opposed: Jo Roach (no other votes recorded – motion became moot after application deadline had passed).

4.2. New Member Applications The following new membership applications were approved:

• Sarah and Edward Kulzer (Lemont, IL) Sponsor – Dawn and Julie Bosier

• Stan and Gail Reichel (Palos Verdes Pen., CA) Sponsor - Dawn and Julie Bosier

• Laura Gilbert (Warrenton, VA) Sponsor – Stacy Einck

• Vivian Bregman (Wayne, NJ) Sponsor – John Yaquinta

• Sunshine Border Collie Club (Palm City, FL)

Motion to approve the new membership applications by Terri Clingerman. Second – Michelle Canfield. In Favor – Unanimous.

5. Committee Business/Reports:

5.1. Stockdog Focus Maintain emphasis on the unique working style of the Border Collie. Promote interest in herding amongst dog owners and advertise stockdog usefulness to farmers/ranchers. Continually “raise the bar” on herding excellence, promote best-practice training methods. Discourage genetic drift away from core purpose and history of the breed’s development.

5.1.1. Herding: Claudia Frank A HUGE thank you to Claudia for deciding to remain as herding chair!

5.2. Public Education Assist pet owners, budding dog fanciers, new breeders and junior handlers; engage them in the future of the breed.

5.2.1. General Education: Catherine Swain Affiliate club BCCGLA will be presenting the Border Collie Meet the Breed booth at the Eukanuba National Championships this year.

5.2.2. Historian: Ronni DeLay No report. 5.2.3. Juniors: Caitlin Kane No report.

5.2.4. Website: Ann Shaw • Specialty results and photos posted. • Affiliate Club eApplication/Renewal activated. • Regular site maintenance and updates.

5.3. Fancier Fellowship Encourage camaraderie and good sportsmanship, sponsor events & competitions, support affiliate clubs, “bridge the gap” between political factions for the best interest of the breed.

5.3.1. Affiliate Clubs: Emily Fish The BCC of AZ has requested that the BCSA support the entry at the Scottsdale Kennel Club Show Saturday, March 6, 2010. This will be for breed and obedience plus they are having a breed B match. They are also applying for the BCSA affiliate event grant for this event in the amount of twenty five dollars ($25) and also for the grant for their first Sanctioned B-match to be held after BIS at the same show in the amount of fifty dollars ($50). Motion to approve this supported entry and grant requests by Terri Clingerman. Second: Jo Roach, In Favor: Megan Harrison, Ann Shaw, Paige O’Donnell, Michelle Canfield. Abstain: Lisa Weeks.

The newly approved Sunshine BCC has held a fun match, is planning a sanctioned match, and may hold a supported entry.

5.3.2. Agility Trial in January (Pennsylvania): Denise Thomas Paperwork has been submitted so this trial is all set to go.

5.3.3. Agility Trial in June (Michigan): Teri Dillon We have not heard for sure if the Michigan group wants to hold this trial again next year. Paige will follow-up.

5.3.4. Borderlines: Donna Brooks Brisbin The next issue (Oct/Nov) will be very small due to lack of submissions.

5.3.5. Membership: Kathy Sours New member applications have been forwarded to the board. Renewals for next year are coming in and PayPal is being used for renewals and is working well.

5.3.6. National Specialty Steering Committee: Megan Harrison & Julie Bosier Megan and Julie have resigned as chairs of this committee. Megan will upload the information they have compiled to the BCSA specialty chairs Yahoo list site.

5.3.7. Specialty – 2009: Lisa Pruka and Paige O'Donnell Congratulations on our successful first roving specialty! Once all expenses are accounted for, this specialty is expected to make a profit of approximately $2900.00. The judge’s reports will be included in the Borderline specialty issue (Dec/Jan). The agility results have not yet been posted on our website. Paige will follow up on that.

5.3.8. Specialty – 2010: Julie Bosier and Megan Harrison Agility will be held indoors at Purina with special flooring that is reported to be great for the dogs to run on. Brian Cleveland is under contract for obedience.

5.3.9. Specialty – 2011: Emily Fish and April Bruce The board discussed fund raisers held by affiliate clubs for national specialties; how the money should be accounted for and when it should be sent to the BCSA treasurer.

5.3.10. Versatility: Paige O’Donnell The new versatility certificate is beautiful! Thank you to Jeanne Hagen-Santiago for allowing us to use the drawings she created for the 2009 Specialty.

5.4. Breeding Evolution Breeder & buyer education, guidance, mentoring, registry maintenance, breeding excellence recognition. Broaden influence to more than just members.

5.4.1. Border Recorder/BCSA Yearbook: Cindy Geiss We are working on costs per page and it looks like we will be able to offer color advertisements.

5.4.2. Breeding Excellence Recognition Committee: Kim Sykes Lisa continues to process ROM applications. Janine Warner has volunteered to work on the breeder recognition award.

5.4.3. Futurity Committee: April Bruce The Futurity debut was held at the 2009 National Specialty. There were 19 litters nominated over the past year, with 26 puppies nominated from those litters. Only 10 of those dogs were entered in the Futurity. At the Futurity, there were minor glitches but none proved to be problematic. Judging went well and there seemed to be a lot of ringside interest. We are now working on getting things ready for the next step, which is adding Herding to next year's Futurity, which will be held at the 2010 National Specialty.

The board discussed about expenses versus income from the first futurity. Michelle will investigate with April about this.

5.4.4. Judges Education: Linn Klingel Discussion about revising our JE materials and possibly clearing up questions about our standard.

5.4.5. Judges Selection Process: Sonja Donaldson Voting for the 2011 judges has ended and Sonja is tabulating the results.

5.5. Population Management Approach zero unwanted dogs. Reduce demand, educate buyers on whether the breed is right for them, improve how dogs are placed, “right” breeders produce more, “wrong” breeders produce less, rescue (a short-term stopgap).

5.5.1. Breeder Referral: Karen Herceg No report.

5.5.2. Rescue Committee: Linda Ramas Linda and Gail have been discussing the rescue grant information on our website.

5.6. AKC Community Invest in our “dog fancier family”, support protection of dog owners’ rights, stay engaged in AKC governance, contribute to AKC programs, leverage shared breed club knowledge & power.

5.6.1. AKC Delegate Business: Carol Clark Carol is now our official delegate! Carol is planning on attending the December delegate’s meeting.

5.6.2. AKC Gazette Columnist: Terri Clingerman No report.

5.6.3. Legislative Committee: Linda Baron No report.

5.7. Health and Welfare Further research on disease cause and cure. Propagate knowledge on health, feeding, care, husbandry and training.

5.7.1. Health: Angie Roesch Angie was able to attend the CHF Health Conference and will write a report for Borderlines.

5.8. General Club Administration These committees manage club infrastructure tasks that aren’t directly related to our mission statement, but are necessary for the operation of the organization.

5.8.1. BCSA Announce & Suggestion Box: Nancy Little No report.

5.8.2. BCSA Online Fundraising Store with Ivars: Angel Duffy No report.

5.8.3. Finance Committee:

• Beth Bartholomew Beth and Ann have been corresponding about treasurer procedures. One recommendation from Beth was to change the way the PayPal fees are categorized; this change has been made. The second recommendation was to have Lisa P be the signatory on the checks written to Ann for her webmaster services. The board discussed this recommendation and decided not to change the current procedure of documented/automated electronic payments made to Ann from our bank.

• Ann will send out an Announce about donating to the Rescue and Health Funds via PayPal.

• The board discussed our conference call company. Carol will investigate other companies for better rates.

5.8.4. By-Laws Committee: Michelle Canfield Michelle is compiling the committee suggestions for review and then the suggestions will be forwarded to the board.

5.8.5. Code of Ethics Revision Committee: Linda Ramas No report.

6. Old Business

6.1. Future Specialties The board discussed setting a “drop dead date” after which any specialty will be cancelled for lack of specialty chairs? We can go forward with the judges selection process for 2012 but we need to have specialty chairs by March 1, 2010 in order to be able to move forward. We cannot sign judges to contracts when we don’t know where or when the specialty will be held.

7. New Business

7.1. BCSA Event Numbers The board discussed developing a policy for allowing other clubs to use our event numbers to put on trials that would not financially benefit the BCSA. So far, we have allowed our extra agility event numbers to be used to host trials that BCSA members have organized as fund-raisers for the BCSA. We have had inquiries from affiliate clubs and others who are interested in using our herding event numbers. The board discussed liability issues and whether we should charge for the use of our event numbers. Carol will ask the parent club list to see how other clubs have handled this situation. We would like to see our herding event numbers used in a way that would benefit our club members and affiliate clubs. A formal policy will be developed after more information has been gathered.

7.2. Nominating Committee We need 5 members to serve on the nominating committee for the 2010 board election. The board will send suggestions to Lisa P.

7.3. BCSA Herding Trial in WI, May 2010 As first discussed by the board during our June 2009 meeting, the Collie Club of Southern WI has relinquished their herding trial dates to the BCSA. This trial will be organized by BCSA members and the proceeds will benefit BCSA. Lisa P will submit a budget to the board for approval.

7.4. BCCGLA B Course Duck Trial Grant The BCCGLA has applied for the B course grant to support their January 30-31, 2010 B course herding trials. They are offering 3, B course duck trials. Motion to approve BCCGLA’s request for the B course grant by Megan Harrison. Second: Paige O’Donnell. In favor: Unanimous.

7.5. Versatile Stockdog Award The board received an email from a member regarding how the Versatile Stockdog award was tabulated at the 2009 National Specialty. Discussion of this agenda item was tabled until our next meeting.

7.6. Suggestion Box Submissions/Input from Membership We received two emails from the BCSA suggestion box, one regarding the 2011 National Specialty facility cost and another asking about pictures from this year’s National. In regard to the facility cost for the 2011 National Specialty, the cost of the facility ($11,900) is only part of the budget and doesn't mean the event will lose money. Any group bidding to hold the national has to submit a detailed budget and is required to at least break even. If necessary, the group must hold fundraisers in advance to raise money. The board reviews the initial budget and continues to review them regularly up until the event. This was the process for the 2009 national in WI and it worked very well. While it looks like the Oregon facility is expensive, the overall Oregon budget is a reasonable one. For more information on our specialty bid process please visit this page on our website: http://www.bordercolliesociety.com/nat_spec/bid/host.htm

8. Adjournment 8.1. Date of Next meeting Monday, December 7, 2009, 5:00 PM PST

Adjournment motion at 8:16 PM by Michelle Canfield Second: Ann Shaw In Favor: Unanimous

Respectfully submitted by Jo Roach, BCSA Recording Secretary

Page Updated 11.27.2009

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