BOARD MEETING MINUTES - MARCH 3, 2008
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Roll Call: Michelle Olsen • Lisa Pruka • Sally Davis • Kelly Hagstrand • Terri Clingerman • Wayne Koutsky • Jo Roach

Members Absent: Claudia Frank

Call to order: 5:00 pm PST by Michelle Olsen

1. Delegate Business:
Claudia forwarded information to the board for discussion regarding AKC proposing to start taking entries for events (like they did for the AKC National Agility Championship this year). The Dog Show Superintendent’s Association has expressed concern about the apparent conflict of interest. Also, that would put the AKC in direct competition with the DSSA for event superintending.

2. Recording Secretary’s Report: Jo Roach
February 2008 board meeting minutes were approved via electronic vote.

3. Corresponding Secretary’s Report: Terri Clingerman

  • The judging panel for event #2008507016 has been approved (Mon. Course A sheep at the national).

  • The judging panel for event #2008507012 has been approved (Mon. Course B sheep at the national).

  • The judging panel for events #2008507018 & #2008507017 have been approved (Tues. Course A ducks & Tues. Course B sheep at the national).

  • The judging panel for event #2008507020 has been approved (Wed. Course B sheep, HT, and PT at the national).

  • The judging panel for event #2008507021 has been approved (Wed. Course A sheep, HT, and PT at the national).

  • AKC invites BCSA to have a breed table complete with literature, displays, and dogs at their “Responsible Dog Days” celebration in New York City on 9/20.

  • AKC has received our applications for the Wednesday and Thursday agility trials (events #2008507015 and #2008507013) at the national.

  • Notified Casey Carney that her rescue grant request was approved.

  • Wrote Donna Brisbin and asked that a summary of the Borderlines survey be included in the next Borderlines issue.

  • Notified Kristine Weathers that the club will reimburse her up to $100 for copying expenses for the “Meet the Breeds” booth she’s running at the Silver Bay Kennel Club show in February.

  • Wrote two PWCCA members to find out more information on how that parent club handles credit card transactions.

  • Received a question from Jennifer Dec in MI, asking about how to start up an affiliate club. Replied with some info from our website to help get her group started.

  • Emailed Dave Strickland and his sponsor Joyce Aston, asking for more information regarding his membership application.

  • Received a question about if a BC puppy can be all white. Replied that it is possible, but unusual.

  • Contacted Judy Gerty to let her know that the board voted against requesting AKC to reconsider Shelby’s ILP.

  • Received a question about finding obedience training in MA, replied with the link to AKC’s obedience club page.

  • Received a complaint about a breeder, replied that the situation is best resolved by communicating with the breeder.

  • Received a question from a potential BC owner, asking questions about the breed and about agility trials. Replied with info from our website, AKC’s website, and recommended she get “The Versatile Border Collie” by Janet Larson.

  • Received a request from Paula Smith, to ask AKC to grant an ILP/PAL number to her dog “Alex.” Informed Paula that the board agreed that Alex should be granted an ILP/PAL, and contacted Chris Phillips at AKC to let her know.

  • Received a request on how to ILP a dog with AKC, replied with a link to the appropriate page on their website.

  • Received a note from Gerianne Darnell saying that she’d like to step down after 4 years as BCSA’s columnist for the AKC Gazette.

  • Received a negative comment from Kelly Whiteman regarding how the Border Collie Health Foundation was funded in Feb. of 2008.

  • Received a negative comment from Kelly Whiteman regarding BCSA’s donation to the Kentucky Bluegrass Herding Trial.

  • Received a message from Linda Koutsky, resigning as 2008 specialty co-chair.

4. Treasurer’s Report: Wayne Koutsky

4.1. General Account Balances
Last month: $76,807

This month:
Checking balance: $8,343
Savings (Money Market) balance: $51,001
Health balance: $5,022
Rescue balance: $12,898
Total: $77,264

Adjustments to fund balances were made this past month when it was realized that money for two rescue grants last year were mistakenly taken from the health fund instead of rescue.

Wayne is working on the 2007 year-end report.

4.2. 2008 Specialty Income/Expenses
Income: This month: $900 (agility seminar)
Expenses: This month: $2,300 (application fees and trophy down payment)

5. Interim Business Transacted by E-Mail

5.1. Board Votes

  • Motion 2008-06 by Terri Clingerman to ask AKC to approve an ILP for Judy Gerty's "Shelby."
    Second – Jo Roach, In Favor – none, Opposed – Kelly Hagstrand, Lisa Pruka, Wayne Koutsky

  • Motion 2008-07 by Terri Clingerman that the 2008 BCSA national specialty committee must assign Kelly Whiteman all regular and non-regular conformation classes for the National show, in accordance with the members vote in 2007.
    This motion failed for lack of a second.

  • Motion 2008-08 by Jo Roach to approve the new membership application of Dave Strickland.
    Second – Wayne Koutsky, In Favor – Sally Davis, Kelly Hagstrand, Terri Clingerman, Opposed – None, Abstain – Lisa Pruka

  • Motion 2008-09 by Jo Roach to approve the new membership application of Terry Preuss.
    Second – Lisa Pruka, In Favor - Unanimous

  • Motion 2008-10 by Lisa Pruka to approve Paige O'Donnell as co-chair for the 2009 National Specialty.
    Second – Terri Clingerman, In Favor - Unanimous

  • Motion 2008-11 by Jo Roach to approve the minutes of the February 2008 BCSA Board meeting.
    Second – Wayne Koutsky, In Favor - Unanimous

  • Motion 2008-12 by Terri Clingerman to ask AKC to grant an ILP/PAL number to Paula Smith's "Alex."
    Second – Lisa Pruka, In Favor - Unanimous

  • Motion 2008-13 by Terri Clingerman to reverse the judging changes made by the 2008 specialty chairs on the national specialty day. This restores Kelly Whiteman to judging all regular and non-regular classes, and Linn Klingel to judging only Junior Showmanship.
    Second – Kelly Hagstrand, In Favor – Sally Davis, Lisa Pruka, Jo Roach, Opposed – Wayne Koutsky

5.2. New Member Applications
The following new membership applications were approved:

  • Jamie Jackson (Reno, NV)
    Sponsor: Jeanne Hagen-Santiago

  • Greg Kirmeier (St. Paul, MN)
    Sponsor: Jacque Hoye

  • Tera Majors (Monaca, PA)
    Sponsor – Rebecca Hollada

  • Kimberly Munoz (Minden, NV)\
    Sponsor – Jeanne Hagen-Santiago

  • Janine Warner (Charlevoix, MI)
    Sponsor – Casey Carney

  • Motion to approve new applications - Wayne Koutsky
    Second - Sally Davis
    In Favor - Unanimous

6. Committee Business/Reports:

6.1. General Committee Productivity Project: Lisa Pruka

  • Here is the schedule for committees to submit an update report to Borderlines:

    • Mar 15: General education, Judges Selection

    • May 15: Judges Education, AKC Gazette

    • July 15: BCSA Affiliate clubs, Breeder Recognition

    • Sept 15: Breeder Referral, Juniors

    • Nov 15: Versatility, Rescue

6.2. Affiliate Clubs: Emily Fish
No report.

6.3. Agility Trial in Feb: Pennsylvania: Denise Thomas
Karen sent the judge’s expenses to Wayne for the 2008 trial. Denise Thomas took the leftover ribbons and plans to use flat ribbons for Q’s next year.

6.4. Agility Trial in June: Michigan: Denise Teal
No report.

6.5. AKC Gazette Columnist: Gerianne Darnell

  • I am working on the second part of a two-part series on the first two Quadruple Champion Border Collies.

  • Gerianne is stepping down as columnist after this latest column. Gerianne will write one more (June) and then we need someone for the next deadline which is September. Terri will act as editor for now and will put out an announcement for guest columnists. Motion to approve – Lisa Pruka, Second – Jo Roach, In favor – Wayne Koutsky, Sally Davis, Kelly Hagstrand, Abstain – Terri Clingerman.

6.6. BCSA Announce & Suggestion Box: Nancy Little
No report.

6.7. BCSA Merchandise Manager for Ivars Account: Carol Wesenberg
No report

6.8. Border Recorder: Carol Clark
Sent an email to Announce asking for input on what people would like to see.

6.9. Borderlines: Sally Davis and Donna Brooks Brisbin

  • The transition to having Donna do more of the proof-reading seems to be going well.

  • We will ask Barbara of Paper and Ink to write up a step by step description of how to make a “camera ready ad” that can be posted on our website and in Borderlines.

  • We are still working on getting bids from other publishers.

  • Lisa will put out an announcement to solicit volunteers to compile conformation and agility stats for Borderlines.

6.10. Breeding Excellence Recognition (formerly ROM): Kim Sykes
No report.

6.11. Breeder Referral: Karen Herceg
No report.

6.12. Finance Committee: Beth Bartholomew
Waiting for the 990 from Wayne.

6.13. Futurity Committee: April Bruce
April sent the board guidelines for entries and judges.

6.14. General Education: Catherine Swain
Catherine is waiting to hear back from Donna, the previous chair, about the document she was working on. Otherwise Catherine will continue completing the document with our suggestions. Catherine sent her animation to Ann to add to the website.

6.15. Health: Cecilia Lamb

  • Casey is finalizing the information and results of the 2007 Health Survey. We are getting ready to draft the application letter to CHIC for our induction into the program.

  • The board discussed the health survey results and decided to list Hips, Shoulders and CERF as required CHIC tests, and BAER, Cardiac, CEA, Thyroid and Elbows as optional tests. We will ask the committee to research the different test methods for Hips and Shoulders for the requirement listing.

  • The health committee discussed plans for health clinics for the 2008 National Specialty, and ways we could make the turn out more successful.

  • The health committee also discussed what health related articles we would like to see in upcoming issues of Borderlines, and who was going to be responsible for what article and the submission deadlines for such, etc.

  • The health survey results are ready to be posted on our website.

6.16. Herding: Claudia Frank

  • Thank you for putting the "Excellent" level to the "Stockdog of Distinction" Award into effect. Robin Penland Elliot's "PAT" which qualified for the SOD award will be the first to earn the SOD-X award. She earned the initial title with enough points to carry her to the Excellent level.

  • Denise Teal will be taking entries for the 2008 National Specialty Herding Instinct Testing. She'll do the scheduling, get test sheets & certificates. The judge/tester will be Joyce Norris. I'll be assisting with the event also. The test will be on Thursday this year.

  • I am always open to suggestions as to what could be done to increase membership involvement in herding and to maintain the awareness for the need to maintain the BC as a THE top stockdog. If you think there is something we can do please let me know.

6.17. Historian: Mickey Bruzek
Working with AKC to get things into the archives.

6.18. Juniors: Volunteer Needed
No report.

6.19. Judges Education: Linnea Klingel

  • New York (Westminster JE) went well. Lori Mauger will write an article for Borderlines about the experience.

  • Chicago (JE) went exceptionally well I thought. Special thanks to all those who took time out of their weekend to come to very difficult show sites to help out.

  • Made a new presentation book that is easier for the presenter. I made enough copies to send to Art Sorkin for the May seminar and for NE in July. I also hope to have enough for the National. We went thru almost 60 for February seminars. Nancie Mages may be able to reduce costs and do some of the binding for me in the future.

  • Lisa will do the JE presentation for the National.

  • Still get thanked for sending out CD of JE Power Point to approved judges! They were much appreciated.

  • Many judges attending recent seminars wish to be on a list for BC Sweeps as it counts more heavily for requirements when applying. I recommend that Sweeps assignments go first to BC breeders applying to judge, and then work with the JE list of names.

  • Ann and Linn are working on posting a notice on our website requesting that regional clubs looking for Sweeps judges contact Linn to find out who has attended JE recently and expressed interest in assignments for experience.

  • Upcoming presentation requests:

    • Spring 2008: California, Art Sorkin will present

    • July 2008: Omaha, NE – Linn will present

6.20. Judges Selection Process: Sonja Donaldson
Sonja sent the revised JS draft to the board for review. The board discussed the question of what to do if a judge “over-fills” like at last year’s specialty. For now, we will do what we did last year and find another judge. We would like to establish a procedure to choose provisional judges from the list of judges that have attended our JE presentation. If at some point we start consistently over-filling each year, then we can decide to routinely split the entry over two days (like we are trying this year). The board was not in favor of limiting entries to keep judges from over-filling.

6.21. Legislative Liaison: Linda Baron
No report.

6.22. Membership: Kathy Sours
March new member applications were forwarded to the board for approval.

6.23. National Specialty Steering Committee: Megan Harrison & Julie Bosier
No report.

6.24. Rescue Liaison: Carol Wesenberg
No report.

6.25. Specialty – 2008: Laura Tomaszewski

  • Linda Koutsky has resigned as co-chair of the specialty, Laura will continue as chair.

  • The schedule on the webpage needs to be updated to reflect that on Friday, Sweepstakes will be held in the morning and the class dogs will be judged in the afternoon. Class bitches will be judged on Saturday morning followed by Juniors, the non-regular classes and BOB.

6.26. Specialty – 2009: Lisa Pruka and Paige O’Donnell
Lisa and Paige are starting to get chairs named. They are looking into using the Olympia Resort and Spa for the host hotel.

6.27. Specialty – 2010: Julie Bosier & Megan Harrison
No report.

6.28. Versatility: Tashia Lund
I am working on the new worksheets that include the new changes/titles and a sheet on all the titles we recognize and what organization they are from. Plus, I have some awards to print off.

6.29. Website: Ann Shaw

  • 2008 Specialty: Move pages activated.

  • 2009 Specialty: Main and committee pages set up. Arch logo created for 2009.

  • Regular site maintenance and page updates.

7. Old Business

7.1. Membership Dues Increase & Other Budgetary Concerns
In light of our recent dues increase, Kathy Sours brought up the point that currently we do not charge more for foreign memberships, even though we incur higher mailing costs for sending Borderlines to foreign members (when we have them). The board discussed the issue and Sally Davis motioned to institute a foreign membership dues category at a level $25 more than our domestic membership dues, Terri Clingerman provided the second and the motion passed unanimously.

7.2. 2008 Nominating Committee

  • Timeline:

    • May 15: ideal date for slate to be published in Borderlines.

    • July 1: deadline for mailing slate to membership.

    • Aug 1: deadline for opposition to file with the Corresponding Secretary.

    • Sept 1: deadline for ballot mailing, if we do a ballot.

  • Committee: Terri Clingerman (Chair), Emily Czapek, Gerianne Darnell, Joyce Norris & Nancie Mages.

  • Inspectors of Election: we need two sets of 3 people who live near each other to serve in this capacity, must be named by September 1.

7.3. Border Collie Health Foundation
The following is the breakdown of how the $3000 that the board approved to be donated to the BCHF during last month’s meeting will be spent:

  • $750 filing fee for the 501(c)3 status.

  • $800 Ed Sledzik services to help file plus 1 year of advice.

  • $250 Ed Sledzik services to file 1st tax return, plus a 2nd year of advice.

  • $1200 in start up money for general expenses.

7.4. Meet The Breeds Booth ~ Silver Bay KC of San Diego 23/24 February 2008
Kristine Weathers was planning on representing us at this event but she was unable to attend after all.

7.5. Goals
Budget is our main focus.

8. New Business

8.1. AKC Lifetime Achievement Awards Nominations
Nominations from our club are due in May. Terri will send out an email announcement to solicit suggestions.

8.2. Online payments
Ann Shaw has experience in setting up PayPal accounts for online payments. We will ask Ann and Kathy Sours to investigate the possibility of setting up an online payment system for membership renewal. New members will still need to send a check in with their application form.

8.3. AKC’s Online Breeder Classifieds
Claudia Frank asked if anyone was monitoring these online ads to verify that breeders listed as members of BCSA are indeed members. Lisa will email Karen Herceg to see if she is willing to add this to the list of Breeder Referral committee duties.

8.4. CBCA Cross Registration
A question from a member about foreign registrations caused us to notice that AKC no longer lists the CBCA as an acceptable foreign registry for our breed. This is a problem since CBCA is still “the” Ministry of Agriculture approved registry in Canada. Michelle sent an email to Special Registry Services reminding them of this and pointing them to a copy of our letter from Jim Crowley confirming permanent acceptance of CBCA as a registry.

8.5. AKC Sportsmanship Medallion
We need to initiate the nomination process for this award next month. Terri will look up the process that we followed last year and send out an announcement.

8.6. Agenda
The board discussed the idea of sending out a board meeting agenda to the membership two weeks before each meeting and invite comments from the membership. The board is in favor of adopting this idea.

8.7. Bay Colony Border Collie Club Supported Entry
The Bay Colony Border Collie Club has requested approval to hold a Supported Entry with Puppy and Veterans Sweeps and support the Highest Scoring BC in obedience and agility events at the Windham City KC All Breed show in W. Springfield, MA on November 22, 2008 on behalf of BCSA.
Motion to approve – Terri Clingerman, Second – Lisa Pruka, In Favor – All.

8.8. Suggestion Box Submissions/Input from Membership
Question from Sonja Donaldson on how much we have spent on the BCHF. Michelle responded with the numbers.

8.9. Date of Next meeting
Thursday, April 10, 2008 5:00 PM PDT

8.10. Adjournment
Adjournment motion at: 6:32 PM by Lisa Pruka
Second: Terri Clingerman
In Favor: Unanimous

Page Updated 05.07.2008

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