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Roll Call: Michelle Olsen • Lisa Pruka • Sally Davis • Kelly Hagstrand • Terri Clingerman • Jo Roach
Members Absent: Claudia Frank • Wayne Koutsky
Call to order: 5:03 pm PST by Michelle Olsen
1. Delegate Business:
No new business.
2. Recording Secretary’s
Report: Jo Roach
January 2008 board meeting minutes approved via electronic vote.
3. Corresponding Secretary’s Report: Terri Clingerman
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BCSA may nominate a candidate for AKC’s Lifetime Achievement Awards 2008 in each of the three categories (Conformation, Companion Events, Performance). Nominations are due by May 9, 2008.
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Contacted Kelly Whiteman to let her know that Linn Klingel will be judging Junior Showmanship at the 2008 national.
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Received an inquiry asking if it was true that a BC couldn’t live in an apartment. Replied that if the person was truly committed to exercising and working the dog, that a lower-key adult BC might work out.
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Received negative comments and questions regarding the BCSA Stockdog of Distinction award from an anonymous member and from Kelly Whiteman, Paige O’Donnell, Susan Devaux, and Carol Clark. Replied to all, except the anonymous member, explaining more about the award. Claire Hamilton contacted VP Lisa Pruka about the award and Lisa replied to her.
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Sent Purina Farms a letter thanking them for their generous hospitality, and that while we’ll be there for our national in 2008 and 2010, we’ll be at another site for 2009. And, we’ll contact them regarding 2011 in the future.
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Sent Catherine Swain a letter thanking her for the terrific job she did with the “Meet the Breeds” booth at the AKC Invitational in Dec. 07.
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Received positive comments regarding the SOD from Pat Ward.
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Received a question about if BCs shed their fur, replied that they do.
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Received a rescue grant request for $100 from Casey Carney of Northwind Border Collies to partially defray medical costs for a foster BC.
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Received an email from someone who unknowingly bought a BC from a puppy mill, and wonders how to stop mills. Replied that educating future puppy buyers is the key, and suggested she recommend that friends who are looking to buy a puppy (even if it’s not a BC) look on the BCSA website for information on what makes a good breeder, and that rescue can be a good option as well.
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Received a request from Judy Gerty to review an ILP application for “Shelby” that was rejected by AKC.
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Received a question about a BC that seems to be showing signs of aggression to a child in the family (growling over food), recommended that they seek help asap from a trainer and for now, closely supervise the dog when she’s with the child and not allow the dog to be near the child when the child has food.
4. Treasurer’s Report: Wayne Koutsky
4.1. General Account Balances
Last month: $72,579This month:
Checking balance: $5,093.23
Savings (Money Market) balance: $50,794.53
Health balance: $4,221.95
Rescue balance: $16,697.76
Total: $76,807.47
5. Interim Business Transacted by E-Mail
5.1. Board Votes
2008-01: Made by Lisa Pruka to approve the membership applications of Linda Grove/Shirley Fulton and Kathleen Corum. Second – Sally Davis, In Favor - Unanimous
2008-02: Made by Jo Roach to approve the membership application of Jean Barrett.
Second – Kelly Hagstrand, In Favor - Unanimous2008-03: Made by Jo Roach to approve the minutes of the January 2008 BCSA Board meeting.
Second - Terri Clingerman, In Favor - UnanimousMotion 2008-04: Made by Wayne Koutsky to approve an Obedience Seminar October 11th and 12th, 2008 with Debbie Quigley as a fundraiser for the National Specialty. Second – Jo Roach In Favor - Unanimous
Motion 2008-05: Made by Wayne Koutsky to approve $2,800 to cover ½ the cost of trophies for the 2008 National Specialty. Second – Jo Roach, In Favor - Unanimous
5.2. New Member Applications
The following new membership applications were approved:
Julie Beich (Madison, WI)
Sponsor: Tracy SenguptaCatherine Price (Big Bend, WI)
Sponsor: Lisa PrukaEileen and Chris Roth (Los Angeles, CA)
Sponsor: Ruth DemingLinda Holloway (Ponca City, OK)
Sponsor: Joyce AstonMotion: Sally Davis
Second: Terri Clingerman
In favor: UnanimousOne membership application was tabled pending further discussion.
6. Committee Business/Reports:
6.1. General Committee Productivity Project: Lisa Pruka
Here is the schedule for committees to submit an update report to Borderlines:
Mar 15: General education, Judges Selection
May 15: Judges Education, AKC Gazette
July 15: BCSA Affiliate clubs, Breeder Recognition
Sept 15: Breeder Referral, Juniors
Nov 15: Versatility, Rescue6.2. Affiliate Clubs: Emily Fish
No report at this time.6.3. Agility Trial in Feb: Pennsylvania: Denise Thomas
Karen Herceg can no longer chair this event; Denise Thomas will take over as chair.6.4. Agility Trial in June: Michigan: Denise Teal
No report.6.5. AKC Gazette Columnist: Gerianne Darnell
I am continuing a two part series in the Gazette on the first two BC Quad Champions. Beyond that, I am open for ideas from the membership on articles they would like to see in the Gazette!6.6. BCSA Announce & Suggestion Box: Nancy Little
I have been working with Kathy Sours on Membership renewals and I sent out an e-mail message to all of the members that had not renewed and a reminder that anyone that is subscribed to BCSA_Announce will be removed on February 1st (if they do not renew). This seems to have helped generate activity from some of the members that let it go to the last minute.
I have a question for the board. Is it possible to do online renewals for members? Lots of people asked about this and I'm wondering if this is a possibility for sometime in the future.
As of January 27th, 2008, there are 382 subscribers to BCSA_Announce.
There were 4 messages received in the Suggestion Box since my last report (December 30th, 2007).
2008 Specialty - I have been adding members as per Linda Koutsky's request.
2009 Specialty - Created this new group and added members as per Lisa's request. I made Lisa the moderator so she can add members without having to contact me.
6.7. BCSA Merchandise Manager for Ivars Account: Carol Wesenberg
No report6.8. Border Recorder: Carol Clark
Carol has volunteered to investigate options with this project.6.9. Borderlines: Sally Davis
The board had a long discussion about how to reduce the costs involved in producing Borderlines, taking into account the responses we received from the membership through the recent Borderlines Survey. Since the decision to hire Paper and Ink to produce Borderlines was made by the previous board, Michelle provided some background about that decision. Here are the decisions the board has now made:
Have all articles for submission be sent to our new volunteer proofreader Donna Brisbin. As needed, we can add volunteers to help with proofreading, editing and soliciting articles.
Adjust advertising rates so that we are no longer subsidizing the cost of the ads. The board had the understanding that the ads were priced to provide a small profit. We were recently informed by Barbara at Paper and Ink that we were wrong and that we are losing money on each ad after factoring in the cost of production. We compared our ad rates to other dog and breed magazines and decided to double the cost of our black and white ads across the board. Also, since color ads have to be run in the multiple of 4’s, meaning if we only get 2 paid color ads then the club has to pay for the other two color “filler” ads, we decided to discontinue offering color ads. However, those color ads that have already been purchased will be run. Here are a few examples of ad costs in other magazines (for full page black and white ads): Front and Finish - $385, Clean Run - $600, Working Border Collie - $185, Golden Retriever GR News - $145, ASCA Aussie News - $75.
We will find someone to put together a step by step instruction on “how to make an ad” that can be posted on the Borderlines page on the website. We will also ask Ann to add a separate Borderlines button on the website menu bar to make it easier for people to find.
We will continue to have 6 issues produced per year.
We will obtain bids from other publishers.
We will return to publishing more venue stats, however we will limit the stats from each venue to one page per issue and maximize page use to fit in as many stats as possible. We need volunteers to compile stats for agility and conformation.
We will continue to push the commissioned advertisement position through an ad in Borderlines.
We have increased non-member subscription rates (see website for details, previously non-members were charged barely above cost).
We would like to develop themed issues. A schedule will be developed starting with the next BL deadline.
6.10. Breeding Excellence Recognition (formerly ROM): Kim Sykes
No report.6.11. Breeder Referral: Karen Herceg
No report.6.12. Finance Committee: Beth Bartholomew
Beth needs the 990 when Wayne completes it for review.6.13. Futurity Committee: April Bruce
April is requesting suggestions and she is researching what other breed clubs do. One question is whether it should be associated with the specialty or as a stand alone event. She is considering futurities for conformation and herding to start with.6.14. General Education: Catherine Swain
Catherine Swain has taken over as chair. Lisa sent Catherine the document that Donna has been working on and Catherine emailed Donna and offered to help finalize the document.6.15. Health: Cecilia Lamb
The committee is going to look into possible seminars for the 2009 specialty about breeding and/or health.
The survey is now finished and Casey has forwarded the results to the board and has asked us to review and to help make a graph. Michelle will be helping Casey with this and the results will then be posted on the website and in Borderlines.
6.16. Herding: Claudia Frank
No report.6.17. Historian: Mickey Bruzek
No report.6.18. Juniors: Volunteer Needed
Still hoping for someone to volunteer to chair this committee…6.19. Judges Education: Linnea Klingel
16+ judges have signed up for the NY JE and 26+ have signed up for Chicago.
Excellent response from judges who received the JE Power Point presentation on CD.
Have had several requests from interested judges who have attended JE and would like to judge sweepstakes. This can be for regional specialties too. This information needs to be posted somewhere (website?), not just on Announce. Call/email the JE committee for the list of judges looking for sweeps and specialty matches.
Along with this perhaps we can revamp the judges list somehow and list judges who have shown an interest and understanding of the breed plus have had current JE participation. Need ideas on to how to make the list available. Should it be online or the have JE committee keep the list? It is difficult because one member’s "good" judge is another’s "bad' judge. We don't want to defame anyone but there seems to be a need for a list.
Need to provide information about the need for parent club approved breed JE seminar requests to go thru JE and then the board. As stated in the Purpose for Affiliate Clubs, “The BCSA also feels that judges education may be more effective when done at a local level. By working with the BCSA Judges Education Committee, with materials and format provided by this body, it will be possible to uniformly educate judges around the country.”
A yearly email regarding mentor, presenter, and committee participation will be sent out soonUpcoming presentation requests:
February 2008: Linn at Westminster.
Feb 21-24, 2008: Linn at the Advanced Judges Institute in conjunction with IKC in Chicago.
Spring 2008: California, Art Sorkin will present
July 2008: Omaha, NE – Linn will present
6.20 Judges Selection Process: Sonja Donaldson Chair
The committee is compiling contract and expense information from past specialties in preparation for the upcoming judges selection process.
Below is the schedule for selecting judges for the next 3 specialties. We will select judges for 2009 and 2010 this year so we can get on track with this process. The selection process for 2009 and 2010 has been staggered slightly to avoid confusion as much as possible.
2009 Specialty: proposed modified timeline for 2008:
March 15: Solicit nominations from membership via Borderlines (which will come out in mid-April), each member can submit 3 names per venue (4 judges for herding for 2009 only).
April 1: Solicit nominations from membership via BCSA_ANNOUNCE (as a reminder that roughly coincides with BL arrival).
April 30: Deadline for receiving membership nominations. Members may submit via email (to Sonja and Terri both) or regular mail (to Terri), and must identify themselves for membership verification.
May 2: Sonja to verify licensing and send request for bio, cost and availability via email to all top-10 judges, with returns going back to Sonja.
May 16: Deadline for receiving bio’s back from judges.
In order to keep the process moving forward quickly for 2009 selection, we will be skipping the step where the board chooses the top finalists (see #6 in 2011 selection process).
May 17: Publish the top 10 finalists in BL (which comes out in mid-June), along with their bios. Post to Announce simultaneously. Request vote by General Membership. *Note this is a day late for our BL deadline, but Barb will know it’s coming and we’ll delay publication if need be.
July 15: Deadline for receiving membership votes for their favorite 3 candidates in each venue. Members may vote via email (to Sonja and Terri both) or mailed ballot (to Terri), and must identify themselves for membership verification. The ballots will be printed in Borderlines to reduce the cost of a separate mailing. No write-in nominations are allowed.
July 30: Contracts go out to the top vote-getters. Contracts prepared, sent and processed by JS committee.
2010 Specialty: proposed modified timeline for 2008:
Start immediately with the 2010 process after the 2009 process finishes.
September 15: Solicit nominations from membership via Borderlines (which will come out in mid-October), each member can submit 3 names per venue.
October 5: Solicit nominations from membership via BCSA_ANNOUNCE (as a reminder that roughly coincides with BL arrival).
October 30: Deadline for receiving membership nominations. Members may submit via email (to Sonja and Terri both) or regular mail (to Terri), and must identify themselves for membership verification.
October 31: Sonja to verify licensing and send request for bio, cost and availability via email to all top-10 judges, with returns going back to Sonja.
November 15: Deadline for receiving bio’s back from judges.
In order to keep the process moving forward quickly for 2010 selection, we will be skipping the step where the board chooses the top finalists (see #6 in 2011 selection process).
November 15: Publish the top 10 finalists for each venue in BL (which comes out in mid-December), along with their bios. Post to Announce simultaneously. Request vote by General Membership.
December 30: Deadline for receiving membership votes for their favorite 3 candidates in each venue. Members may vote via email (to Sonja and Terri both) or mailed ballot (to Terri), and must identify themselves for membership verification. The ballots will be printed in Borderlines to reduce the cost of a separate mailing. No write-in nominations will be allowed.
January 1. 2009: Contracts go out to the top vote-getters. Contracts prepared, sent and processed by JS committee.
Proposed longer-term schedule, to occur in 2009 for 2011 Specialty:
We still need to decide on a date by which show chairs must be named for the specialty planning to proceed.
January 15: Solicit nominations from membership via Borderlines (which will come out in mid-February), each member can submit 3 names per venue.
March 1: Solicit nominations from membership via BCSA_ANNOUNCE (as a reminder to come out after BL arrival).
March 15: Deadline for receiving membership nominations. Members may submit via email (to JS chair and Corresponding Secretary both) or regular mail (to Corresponding Secretary), must identify themselves for membership verification.April 1: Requests for bios, cost, availability go out to top 10 judges (sent and received by JS committee), along with a request to “save the date.”
April 30: Deadline for receiving bios back from judges.
May 1: Board discusses bios, costs, availability; chooses 8 herding finalists and 6 finalists in all other venues (choice based mostly on membership vote weighting).
May 15: Publish the finalists in BL which comes out in June (along with names of the non-finalists and the number of membership votes they received as compared to finalists).
July 15: Deadline for receiving membership votes for their favorite 3 candidates in each venue. Members may vote via email (to JS chair and Corresponding Secretary both) or mailed ballot (to Corresponding Secretary), must identify themselves for membership verification. The ballots will be printed in Borderlines to reduce the cost of a separate mailing. No write-in nominations will be allowed.
July 30: Contracts go out to the top vote-getters. Contracts prepared, sent and processed by JS committee
6.21. Legislative Liaison: Linda Baron
Linda has been kept busy sending notices of pending legislation to BCSA_Announce.6.22. Membership: Kathy Sours
February new member applications were forwarded to the board for approval.
Roughly 10% of the membership did not rejoin this year as of Saturday, Feb 2, 2008. However, we had 45 new members join between 7/15/07 and 1/15/08 that did not need to renew so we are just about even.
6.23. National Specialty Steering Committee: Megan Harrison & Julie Bosier
No report.6.24. Rescue Liaison: Carol Wesenberg
Carol would like to do write-ups of previous rescue grant recipients.6.25. Specialty – 2008: Linda Koutsky
Two motions were made and approved regarding the specialty (see Interim Business Transacted by Email – Board Votes Section 5.1)
Linda requested help in finding a trophy chair. Michelle offered a suggestion.
The conformation schedule is being changed to help break up the schedule and make each day shorter. Sweepstakes will take place on Friday morning with the regular dog classes held in the afternoon. The regular bitch classes will be held Saturday morning, followed by the non-regular classes, juniors and then BOB. Linn Klingel will be judging juniors and the non-regular classes.
6.26. Specialty – 2009: Lisa Pruka
Check the 2009 Specialty page for updates.
The fairgrounds has been notified that we do want to use the facility, they are sending a contract.
Lisa would like to use one of the BCSA agility event numbers to hold an agility trial in February 2009 as a fund raiser for the 2009 Specialty. The board approved this request.
All the venue chairs have been named. Committees are forming. Lisa is waiting to hear back from a potential co-chair.
An obedience trial conflict in the area at the same time as our specialty has been resolved.
The specialty budget is being reviewed and adjusted.
Terri has written to Purina to let them know we won’t need a 2009 date at Purina. This adheres to the 1999 resolution “Bob Tainsh moved that you use Purina for all future specialties and that we will give Purina one year notice, if we decide to move. Ronnie DeLay seconded and the motion was passed.”
6.27. Specialty – 2010: Julie Bosier & Megan Harrison
Nothing to report yet.6.28. Specialty – 2011
We do not have Purina booked for 2011.
Bids to host this specialty at Purina or elsewhere are welcome at any time!
6.29. Versatility: Tashia Lund
Tashia sent a list of new titles to the board to be approved for versatility. The board discussed the proposed additions and approved them. These additions include new AHBA herding titles, AKC FAST agility titles, and additional Flyball titles. Tashia is also creating a list of the different titles we recognize in our versatility program to make it easier for new people to follow.6.30. Website: Ann Shaw
Set up Borderlines survey form.
Enhanced home page for easier navigation.
2007 Specialty results – waiting on Sweeps (done now). All other venues done.
Judge's Selection Message Board: We encountered a lot of spam on the message board. I recommend setting up in a "comment" form (instead of the traditional message board) that would generate an automatic e-mail to both the web address and the person who is in charge of the comments. The person in charge would verify membership and send me approval to post the comment to the web. I think we would accomplish the same goal of letting people comment on posts by other members. Removing spam and not messing up the message board is tricky and prevents folks from using the search feature.
ROM and ROMX sires sections updated.
Regular site maintenance and page updates.
7. Old Business
7.1. ILP Issues
The board is currently reviewing a dog that was rejected by AKC for an ILP.7.2. Judges Ed Herding Video
The video is at the editor’s now and he is working on it.7.3. Membership Dues Increase & Other Budgetary Concerns
Due to increasing club operation costs, and the fact that we haven’t modified our dues in a decade, the board voted to increase dues effective July 15, 2008. Individual and Household dues will increase by $10; with Individual membership going to $50, Household to $60, and Junior memberships staying the same at $15.
Motion to approve the dues increase – Terri Clingerman, Second – Sally Davis, In Favor - UnanimousWe compared these values to other parent clubs and have determined that they are in line with the membership dues for other parent clubs. This increase will help offset the current cost of publishing Borderlines.
People applying for membership between now and July 14, 2008 will still pay the old rate for 2008. The new rates will go into affect for the 2009 membership year renewal period.
7.4. 2008 Nominating Committee
The committee has been meeting via conference calls and their discussion about candidates is ongoing.
May 15: ideal date for slate to be published in BL
July 1: deadline for mailing slate to membership.
Aug 1: deadline for opposition to file with the Corresponding Secretary.
Sept 1: deadline for ballot mailing, if we do a separate ballot mailing (versus having the ballot in Borderlines).
Committee: Terri Clingerman (Chair), Emily Czapek, Gerianne Darnell, Joyce Norris and Nancie Mages.
7.4. Short Term Goals
Get budget under control.
8. New Business
8.1. Cobo Center Herding Demo
Joyce Norris does a herding demo at the Cobo Center in Detroit each spring (March of this year); it’s an educational event for the public (as part of a dog show). Part of her expenses are reimbursed by Great Lakes BC Rescue (who benefits from her being there) and she is asking for us to pay half of her travel expenses (mileage for a 10-hour drive) and printing costs for handouts (which we have done in the past).
Motion to approve Joyce’s request – Lisa Pruka, Second – Terri, In Favor – Unanimous.
8.2. Rescue Grant Request: Casey Carney
Casey has applied for a rescue grant in the amount of $100 to go towards the medical bills for a dog she is fostering.
Motion to approve Casey’s request – Terri Clingerman, Second – Sally Davis, In Favor – Unanimous
The money for this grant will come from the Rescue Fund which is a restricted fund which means that money has been donated specifically for rescue and cannot be used for anything else but rescue.
8.3. Kentucky Bluegrass Trial—seeking donations
The board voted to support this trial by sponsoring the Novice-Novice class like we have done in the past. We will let the BCHF use the free ad space that we will receive from our donation.
Motion to approve the $100 class sponsorship - Sally Davis, Second – Terri Clingerman, In Favor – Unanimous
8.4. Border Collie Health Foundation
The foundation is nearly ready to file for their 501(c)3 status and they will be hiring Ed Sledzik to guide them through this process. Ed Sledzik is an AKC Delegate and he is an expert in the area of taxes and accounting as it relates to dog clubs and non-profit foundations. Other parent clubs use him for tax advice and he is well spoken of.
Once their non-profit status is established, this will enable people that donate money to receive tax benefits in return. The foundation will raise funds to support health research for our breed. Most parent clubs have health foundations. Our health committee will continue to work on our own BCSA issues and within AKC. Perhaps we will be able to hand off many health committee issues to the BCHF but it will take them a few years to get going.
The foundation is ready for a donation from us.
Motion to approve a donation of $3000 to the BCHF as start up money – Sally Davis, Second – Kelly Hagstrand, In Favor – Unanimous
The money for this donation will come from the Health Fund which is a restricted fund which means that money has been donated specifically for health issues and cannot be used for anything else but health issues
8.5. Suggestion Box Submissions/Input from Membership
Email from Carol Clark complaining about SOD awards.
Anonymous member complaint on the SOD awards.
Email from Ronni Delay asking that the rest of the specialty winners be published in BL and on the website (winners of a few non-regular classes, herding belt buckles etc were excluded).More member input can be found in the Corresponding Secretary’s report.
8.6. Online payments
The board discussed offering PayPal or other online methods of payment for membership renewals, purchases, donations, etc. We will continue to investigate this idea.8.7. Meet the Breeds Booth ~ Silver Bay KC of San Diego in 23/24 February 2008
Kristine Weathers has volunteered to represent the BCSA at this event. However, she can only be there on Sunday. It would be nice if we could find a volunteer to provide coverage for Saturday as well.
Kristine has asked that the BCSA cover the cost of providing copies of our educational handouts at the booth.
Motion to reimburse Kristine for up to $100 – Terri Clingerman, Second – Sally Davis, In Favor - Unanimous
8.8. Date of Next meeting
Monday, March 3, 2008, 5:00 PM PST8.9. Adjournment
Adjournment motion at: 7:47 PM by Lisa Pruka
Second: Terri Clingerman
In Favor: Unanimous
Page Updated 02.21.2008