BOARD MEETING MINUTES - JANUARY 7, 2008
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Roll Call: Michelle Olsen • Lisa Pruka • Sally Davis • Kelly Hagstrand • Terri Clingerman • Wayne Koutsky • Jo Roach

Members Absent: Claudia Frank

Call to order: 5:02 pm PST by Michelle Olsen

1. Delegate Business:
No new business.

2. Recording Secretary’s Report: Jo Roach
December 2007 minutes approved via electronic vote.

3. Corresponding Secretary’s Report: Terri Clingerman

  • From the AKC Gazette, verifying that Jo Roach’s Slider is the first BC quad CH and Gerianne Darnell’s Riva is the second (because they’re writing an article about that). I replied that that was correct.

  • Received an inquiry from someone who bought a BC from a breeder in IL 15 years ago but can’t remember who it was, and hopes to contact them again for his next BC.

  • Received an inquiry from someone who wants to make a donation in memory of a BC, replied with information on BC rescue.

  • Received an inquiry from someone who never got papers for their BC and wants to breed their dog, replied with information on how to contact AKC to resolve registration issues and a few things to think about before breeding.

  • Received a letter from someone who bought a pup that hadn’t been checked by a vet, who had some defects. Replied that she should write a letter to the breeder explaining the situation.

  • Received an email from someone who didn’t get AKC papers and needs help with her pup, replied with info on how to contact AKC (regarding the breeder) and info on local BC clubs.

  • Received another email from someone who didn’t get AKC papers, replied with info on how to contact AKC for help with that.

  • Received an email asking why her BCSA versatility award hasn’t arrived yet (after a several month delay), replied and said I’d check into that.

  • Thank you letter from Gayle Echevarria regarding our donation of the top Border Collie prize for obedience at the Invitational.

4. Treasurer’s Report: Wayne Koutsky

4.1 General Account Balances
Last month: $77,959

This month:
Checking balance: $1087
Savings (Money Market) balance: $47,903
Health balance: $7269
Rescue balance: $16,320
Total: $72,579

4.2 2007 Specialty Income/Expenses
Income: This month: $64,353 Last month: $64,299
Expenses: This month: $64,132 Last month: $52,394

Wayne is pretty sure all 2007 specialty expenses have been accounted for. This agenda item will be closed out as we move on to the 2008 specialty.

We hope to publish a 2007 year-end report in the next Borderlines issue and also a detailed 2007 Specialty income/expense report.

5. Interim Business Transacted by E-Mail

5.1. Board Votes

  • Motion 2007-08 Made by Lisa Pruka to approve the following for the nominating committee to select the board members for 2009-2010: Gerianne Darnell, Emily Czapek, Terri Clingerman, Joyce Norris and Nancie Mages. Second – Jo Roach, In favor – Unanimous.
  • Motion 2007-09 Made by Terri Clingerman to approve the Bay Colony Border Collie Club's request to hold a supported entry at the Greenwich KC, Norwalk, CT on June 7, 2008. They will support conformation and obedience plus have Puppy and Veteran sweepstakes at the show. Second – Jo Roach, In Favor – Unanimous.
  • Motion 2007-10 Made by Terri Clingerman that we approve Mary Beth and Dennis Steinke for BCSA membership. They were sponsored by Claudia Frank. Second – Jo Roach, In Favor – Unanimous.
  • Motion 2007-11 Made by Terri Clingerman that we approve Janet Frey for BCSA membership. She is sponsored by Ronni Delay. Second – Jo Roach, In Favor - Unanimous.
  • Motion 2007-12 made by Jo Roach to approve the minutes of the December 2007 BCSA Board meeting. Second – Sally Davis, In Favor – Unanimous.

5.2. New Member Applications
The following new membership applications were approved:

  • Kathleen Mueller (Pittsburgh, PA)
    Sponsor: Karen Herceg

  • Deborach Rohssler (Granada Hills, CA)
    Sponsor: Karen Moureaux

    • Motion: Wayne Koutsky
      Second: Sally Davis
      In Favor: Unanimous

6. Committee Business/Reports:

6.1. General Committee Productivity Project: Lisa Pruka
Here is the schedule for committees to submit an update report to Borderlines:
Jan 15: Health Committee
Mar 15: General education, Judges Selection
May 15: Judges Education, AKC Gazette
July 15: BCSA Affiliate clubs, Breeder Recognition
Sept 15: Breeder Referral, Juniors
Nov 15: Versatility, Rescue

6.2. Affiliate Clubs: Emily Fish
At this time we would like to continue on our goals of doing an affiliate club membership application, and work on writing up more information about affiliate clubs. Our committee continues to be a place where affiliate clubs can pass information along to the other clubs as well as help each other out with items that may come along in establishing an affiliate club. It is also a place to have access to a wider span of BC enthusiasts beyond the BCSA membership. I look forward to an exciting 2008!

6.3. Agility Trial in Feb: Pennsylvania: Karen Herceg
No report.

6.4. Agility Trial in June: Michigan: Denise Teal
No report.

6.5. AKC Gazette Columnist: Gerianne Darnell
I am continuing a two part series in the Gazette on the first two BC Quad Champions. Beyond that, I am open for ideas from the membership on articles they would like to see in the Gazette!

6.6. BCSA Announce & Suggestion Box: Nancy Little
As of December 30th, 2007 there are 375 subscribers to BCSA_Announce.

6.7. BCSA Merchandise Manager for Ivars Account: Carol Wesenberg
Carol has offered to investigate how we can increase our orders through this account.

6.8. Border Recorder: Volunteer Needed
The board discussed retiring this committee since no one has shown interest in volunteering. We also discussed an electronic version and perhaps renaming this project. Lisa will post another request for volunteers on Announce.

6.9. Borderlines: Sally Davis

The board voted to permanently suspend the advertising policy and replace it with a position statement on quality breeding practices. This will simplify and streamline the advertising process and give opportunity to broaden the policy's original intent and message.
Motion: Jo Roach
Second: Lisa Pruka
In favor: Unanimous

The board voted to offer a commissioned position with Borderlines. The commission will be based on advertising sold to outside vendors (not to BCSA members) and will be 20% of the advertising fee.
Motion: Lisa Pruka
Second: Sally Davis
In favor: Unanimous

2007 Borderlines income was $2800 while expenses were $28,500 which means each issue cost over $4000 to produce and deliver.

To save space and money, the board decided to start printing only board meeting minutes “highlights” in Borderlines with the full text of the minutes available on the website (akin to what AKC BOD does in Gazette).

6.10. Breeding Excellence Recognition (formerly ROM): Kim Sykes
Sandra Shults have volunteered to help on this committee.

6.11. Breeder Referral: Karen Herceg
No report.

6.12. Finance Committee: Beth Bartholomew
No report.

6.13. Futurity Committee: Volunteer Needed
There were some members interested in volunteering for this committee after the specialty but no one has followed though.

6.14. General Education: Volunteer Needed
Donna Mallory has decided not to continue as chair but she will finish up the Breed you Dog document.

6.15. Health: Cecilia Lamb

6.15.1. CHIC: The BCSA 2007 Health Survey results are a key, necessary input for our clubs venture into the AKC/OFA sponsored "CHIC" program. According to the requirements of "CHIC", we needed this information to establish the top genetic health concerns of our particular breed, before our official application letter could be written requesting entry for the Border Collie to "CHIC". Once the top genetic concerns are realized by our Club, our submission of this letter of application would allow OFA/AKC via CHIC, to maintain the Border Collie breed in this health database. This database allow public record for breeders, buyers and researchers, to see different Border Collie lines, strengths and weakness, and helps guide better educated breeding decisions, buying decisions, and help AKC and BCSA make decisions of where to invest research monies, including monies for health studies and continued education.

Basically dogs eligible for CHIC would have to meet the testing requirements the BCSA Health Committee standardizes as such, via our Health Survey results, and then, these results/criteria must be approved by CHIC. Each dog allowed into this database must be micro chipped or tattooed for permanent identification purposes, and have been genetically tested for CHIC required tests. Just because a dog is tested and acknowledged by CHIC, does not mean it is "Clear" or "Normal" or passed said tests, though, CHIC absolutely encourages release of abnormal results. For the betterment of the breed, abnormal results are as important as normal results. There is no need once tests are complete to have to submit additional forms to register results, OFA and CERF does this automatically, and there are no fees for this UNLESS you want to submit, PennHIP, GDC, OVC, or parent club maintained databases, the fee for these submissions is $25.00.

Also CHIC has a DNA database in which we can submit our dogs DNA, either by blood sample or Cheek Swab for storage for future Health Research studies. The BCSA Health committee would like to have the approval from CHIC by this spring in time to organize a DNA collection clinic for the 2008 National Specialty.

6.15.2. Health Survey: Deadline for survey is Jan 15. Casey is preparing a short summary for BL.

6.15.3. PPCP News: As of 10/31/07 BCSA has 776 members declared for the Purina Parent Club Partnership Program, 189 have participated in 2007, earning $3,094.75.

6.15.4. AKC CHF: Roughly $6,700+ in our account now following our funding of the two BC specific studies.

6.16. Herding: Claudia Frank

The HAC has taken quite a bit of time and once everything is firmed up it will be reviewed by the staff just to make sure we aren't doing something that is impossible computer wise or policy wise and then on to the herding enthusiasts for their final comments. All the work will need to be formatted into a very precise style dictated by the AKC but it is better that the committee does this formatting rather than have the staff have to redo it all and maybe leave out something or change a meaning which has been known to happen.

The board voted to approve the Stockdog of Distinction – Excellent award that was discussed during our last meeting. In addition to the requirements for the Stockdog of Distinction award, this Excellent level would require fifteen additional points earned from an Open Class at a traditional ISDS type field trial with at least 10 dogs in competition.
Motion: Terri Clingerman
Second: Lisa Pruka
In favor: Unanimous

6.17. Historian: Mickey Bruzek
Michelle discussed this project with Mickey. The original goal of this project is to find out from the AKC archives what they need from us.

6.18. Juniors: Volunteer Needed
Mary Beth has decided not to continue as chair; Lisa posted a request for new chair on Announce but has received no responses. We would like the Juniors committee to propose a scholarship program we could adopt.

6.19. Judges Education: Linnea Klingel
No report.

Upcoming presentation requests:
February 2008: Linn at Westminster – Linn needs dogs/handlers (will be reimbursed for parking and gas).
Feb 21-24, 2008 Advanced Judges Institute in conjunction with IKC in Chicago – dogs/handlers have been arranged.
Spring 2008: California, Art Sorkin will present
July 2008: Omaha, NE – Linn will present

6.20. Judges Selection Process: Sonja Donaldson Chair
The board discussed a letter that Sonja sent detailing the status of the Judges Selection process which incorporated suggestions from the membership web survey. The main change to the policy that the board decided on was to not utilize the judges questionnaires but instead request a bio from each judge. Also, for voting purposes, members will have the option to vote online plus ballots will be printed in Borderlines for members who prefer to vote by mail. The board will discuss starting the 2009 JS process at our next meeting.

6.21. Legislative Liaison: Linda Baron
No report.

6.22. Membership: Kathy Sours
January new member applications were forwarded to the board for approval.

6.23. National Specialty Steering Committee: Megan Harrison & Julie Bosier
No report.

6.24. Nominating Committee Procedure: Karen Herceg
The board decided to retire this committee.

6.25. Recruitment: Volunteer Needed
The board decided to retire this committee

6.26. Rescue Liaison: Carol Wesenberg

  • Requested a tracking method to report web traffic interest in the featured foster dog back to the rescue group. Ann was able to quickly add a page counter to allow for reporting the number of page views back to the featured rescue group each month.

  • A few additional updates were made to the Rescue Contact list on the website.

  • Began working on a short survey to send to featured rescue groups to gather feedback on the interest generated in their foster dog.

Goals for 2008:

  • Complete the updating of the rescue contact list on the website by the end of March.

  • Create a short survey to send to the rescue groups that have a feature dog highlighted on the web to gather their feedback – put in use by May.

  • Review content on all rescue pages and make any update requests and additions – complete by May.

  • Prepare information to highlight the grant program for rescues and distribute to encourage applications (via email possibly) – complete by July.

  • Prepare a message for highlighting ILP listing and encourage rescue dogs to complete registration for future participation in AKC events – would like to send out in August/September.

  • Also encourage members to submit photos, information on their ILP listed dogs through rescue for posting on the site – ongoing, would like additional dogs added throughout the year.

  • Complete summary for Borderlines of Rescue Committee work – November.

6.27. Specialty – 2008: Linda Koutsky

  • Conformation judge Kelly Whiteman has encountered some difficulty in scheduling an interview with an AKC representative which prevents her application to judge juniors from moving forward in a timely fashion. In order to not hinder our show chairpersons in preparing for the specialty, Terri Clingerman motioned to accept Linn Klingel’s offer to judge Juniors at the 2008 specialty, Wayne Koutsky seconded and the board voted unanimously in favor.

  • Laura Tomaszewski has volunteered to co-chair the 2008 specialty with Linda. Terri Clingerman motioned to approve Laura as the co-chair, Wayne Koutsky seconded and the board voted unanimously in favor.

  • There will be no obedience seminars at the specialty.

6.28. Specialty – 2009: Lisa Pruka

The board discussed a proposal presented by Lisa Pruka to host the specialty in Jefferson, Wisconsin. The dates of the specialty will be October 5-11 2009. It has been a goal of many to eventually adopt the "roving specialty" method that most other parent clubs use, to most effectively bring the event to the widest number of people, create new challenges every year by changing venues, to spread the workload to different crews, and allow everyone in the country equal opportunity to both travel to new places and also sometimes enjoy having the event in their own backyard. For several years, the BCSA board has been willing to consider a proposal for a specialty held elsewhere than Purina Farms. The facility in Wisconsin will allow for additional herding opportunities (3 days of B course ducks, plus 3 of A course sheep instead of 2). Club members are planning fund raisers. Lisa Pruka will co chair the specialty with the other co chair and committee chairs to be named later. The board has requested monthly budget reports from the trial committee so we can track expenses and avoid problems. It is imperative that national specialties not lose money. Kelly Hagstrand motioned to accept this bid for the 2009 National Specialty; Sally Davis seconded; voting in favor were Jo Roach, Terri Clingerman, and Lisa Pruka; voting against was Wayne Koutsky. The motion was approved.

Terri Clingerman will inform Purina Farms of our decision in addition to confirming our intention of holding our 2010 specialty at Purina. An announcement will be posted to request volunteers to help with the 2009 specialty.

6.29. Specialty – 2010: Julie Bosier & Megan Harrison
No report.

6.30. Versatility: Tashia Lund
No report.

6.31.Website: Ann Shaw

  • Monthly featured rescue started again.

  • Set-up Judges Selection Message Board.

  • 2006 Specialty win photos added.

  • 2007 Specialty results partially complete.

  • Regular site maintenance and page updates.

7. Old Business

7.1. ILP Issues
Audrey Cunningham’s “Tabith” (a black and white smooth coat) – the board decided not to support purebred status.

7.2. HEC Email List
The HEC (Herding, Earthdog, Coursing) Committee has developed an online discussion list to reach a wider audience for input. Our delegate Claudia Frank, our vice-president Lisa Pruka, our recording secretary Jo Roach and BCSA member Susan Rhodes will represent the BCSA on this discussion list.

7.3. Judges Ed Herding Video
Michelle is still working on this project with a friend of hers who is assisting with the video editing.

7.4. Membership Dues Increase
An online membership survey will be posted this month requesting feedback on how to pay for the increased costs of producing Borderlines. One option listed in the survey is to increase membership dues so we will be able to see how favorable this idea is with the membership.

7.5. Vision 2008 – Long Term Goal Setting
Michelle has outlined Vision 2008 in the Dec/Jan issue of Borderlines and has requested feedback from the membership. We will discuss the feedback at our next meeting.

7.6. Short Term Goals
The board will discuss this topic at our next meeting.

8. New Business

8.1. Meet The Breeds at the Eukanuba AKC Invitational

  • Catherine Swain sent a summary report of how the booth went this year.

  • She has offered to chair the event again next year and the board has accepted her offer.

  • She made a cute video of a talking dog that explains the “issues” of our breed as a pet. Michelle suggested she work with Ann to incorporate it onto our website, it is very catchy and entertaining. She offered a copy of the video to anyone else doing a meet-the-breeds booth.

8.2. 2008 Nominating Committee

  • The nominating committee is required to be named by May 1, but it is better for everyone if we can start MUCH earlier. Bylaws specify that the president names the committee and chair, with board approval.

  • The nominated slate must be mailed out to the membership by July 1st so it would be ideal if the slate can be named by the May 15th deadline to be included in Borderlines to save money and effort.

  • Opposition must be filed with the Corresponding Secretary before August 1st. If there is no opposition, then the slate is automatically elected. Otherwise, by-mail balloting must be performed before September 1st (see bylaws for more details).

  • Nomination Committee (approved via electronic poll - see Section 5.1, Motion 2007-8): Terri Clingerman (Chair), Emily Czapek, Gerianne Darnell, Joyce Norris & Nancie Mages. They have a teleconference number and are free to get started.

8.3. Bay Colony Border Collie Club Supported Entry
The BCBCC has requested approval to hold a supported entry on behalf of BCSA at the Greenwich KC, Norwalk, CT on June 7, 2008. They would like to support conformation and obedience. They would also like to have Puppy and Veteran Sweeps at this show. The Greenwich KC has provided them with a name of a judge, David Kirkland, that can do the sweeps. The board voted to approve this request (see Section 5.1, Motion 2007-09).

8.4. Suggestion Box Submissions/Input from Membership
No submissions.

8.5. Date of Next meeting
Monday, February 4, 2008, 5:00 PM PST
Adjournment

8.6 Adjournment motion at: 6:54 PM by Terri Clingerman
Second: Sally Davis
In Favor: Unanimous 

Page Updated 02.19.2008

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