BOARD MEETING MINUTES - AUGUST 13, 2007
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Roll Call: Michelle Olsen • Lisa Pruka • Denise Teal • Terri Clingerman • Wayne Koutsky • Jo Roach

Members Absent: Sally Davis, Kelly Hagstrand, Claudia Frank

Call to order: 5:02 pm PDT by Michelle Olsen

1. Delegate Business:
No report.

2. Recording Secretary’s Report: Jo Roach

  • Jo has received the Secretary’s boxes from Julia.

  • July 2007 Minutes approved:
    Motion: Denise Teal
    Second: Terri Clingerman
    In Favor: Unanimous

3. Corresponding Secretary’s Report: Terri Clingerman

  • AKC Lifetime Achievement Awards: The board discussed the candidates, reviewed responses from the membership, and decided our BCSA votes will go to:

    • Conformation – Damara Bolte
      Motion: Terri Clingerman
      Second: Denise Teal
      In Favor: Unanimous

    • Companion – Lynn Eggers
      Motion: Wayne Koutsky
      Second: Terri Clingerman
      In Favor: Unanimous

    • Performance – Mary Jo Trimble
      Motion: Terri Clingerman
      Second: Denise Teal
      In Favor: Unanimous

  • Received a request for BCSA club members to fill out a survey for AKC, forwarded it to BC-Announce.

  • The results from events #2007507003 and #2007507004 (agility trials) have been processed.

  • Event #2008507004 is approved (Sweeps on 1/19/08 in conjunction with the Dog Fanciers Assn. of Oregon show). The judge is Paul Chen.

  • AKC is having a Herding Dog Advanced Institute for Judges, Feb. 21-24, 2008, in conjunction with the International Kennel Club in Chicago, IL. Parent clubs are asked to send them a list of approved breed presenters and provide people and dogs for a 90 minute seminar and 60 minute hands-on workshop.

  • Received an inquiry asking about a master list of dogs cleared by Optigen for CEA and CL, forwarded the link to that on BCSA's website.

  • Received judge suggestions from PNWBCC, BCCGLA, MABCC, and KTBCC.

  • Sent a list of candidates for AKC's Lifetime Achievement Awards to BC-Announce for member input.

  • Received an email asking if BCSA has a club code of ethics regarding exporting dogs to other countries (such as China). Forwarded it to the board.

  • Received a request for BCSA to lobby with AKC to overturn an ILP rejection, forwarded the relevant information to the board.

  • Received five responses from BCSA members regarding AKC's Lifetime Achievement award.

  • Received three responses from BCSA regarding AKC's Sportsmanship award.

  • Received a letter from someone saying they bought a pup in Sept. 2006 and still don't have the papers. The breeder isn't a BCSA member. Advised the person to contact AKC with all information.

  • Received an inquiry from AKC about our February agility trial as no application has been received for 2008 and they were wondering if we still want the corresponding date. Terri will confirm with Karen Herceg.

4. Treasurer’s Report: Wayne Koutsky

4.1. General Account Balances

  • Last month: $79,660

  • This month:
    Checking balance: $ 2129
    Savings (Money Market) balance: $46,710
    Health balance: $7269
    Rescue balance: $16,320
    Total: $72,428

4.2. 2007 Specialty Income/Expenses
Income: This month: $ 3954 Last month: $3145
Expenses: This month: $ 7807 Last month: $5013

5. Interim Business Transacted by E-Mail

5.1. Board Votes
None this month.

5.2. New Member Applications

The following new membership applications were approved:

  • Joanne Doucet (Lucas, TX)
    Sponsor: Carol Hall Wood

  • Kathy and Jennifer Fish (Camas, WA)
    Sponsor: Emily Fish

  • Jeff and Val Kern (Ocala, FL)
    Sponsor: Julianne Cepulis

  • Angela Roesch (St. Charles, MO)
    Sponsor: Joyce Norris

  • Nicole Vanek (Rougemont, NC)
    Sponsor: Julie Bosier

  • Sharon Wright (Portsmouth, VA)
    Sponsor: Karen Lacy

  • Motion: Denise Teal
    Second: Wayne Koutsky
    In Favor: Unanimous

6. Committee Business/Reports:

6.1. General Committee Productivity Project
Lisa has added a Borderlines “feature article” rotating schedule to the committee list and will include it in the monthly reminder for reports. The idea is to feature 2-3 committees per Borderlines issue and request that they submit a full article describing their committee’s charter, their recent accomplishments, and future goals. They may use this as a forum to ask for volunteers on specific projects; but hopefully will also have news to share about their progress.

6.2. Advertising Manager (Club) Volunteer Needed

6.3. Affiliate Clubs: Emily Fish No report.

6.4. Agility Trial in Feb: Pennsylvania: Karen Herceg No report.

6.5. Agility Trial in July: Ohio: Denise Teal

  • Results from this year have been processed.

  • Next year’s date: June 28-29, 2008

  • The judge will be Shane McConnell. Committee members have already volunteered

  • Canine Sports in Dexter, Michigan will again be the site of the trial.

  • Application is being sent in.

6.6. AKC Gazette Columnist: Gerianne Darnell
Gerianne is working on an article on The Mental Game in Competition for the Gazette.

6.7. BCSA Announce & Suggestion Box: Nancy Little No report.

6.8. BCSA Store Inventory & Orders: Nancie Mages No report.

6.9. BCSA Merchandise Manager for Ivars Account: No report.

6.10. Border Recorder: Volunteer Needed

6.11. Borderlines: Denise Teal

  • Lisa has sent out a request and job description for a volunteer who will solicit Borderlines advertising from vendors/businesses to help increase income.

  • Lisa will send out a request and job description for a Borderlines proofreader so that Denise can be relieved of this job by the end of the year.

  • Ad policy: with Denise resigning and no clear volunteers to take on these roles, we may be forced to simplify our ad policy into something that any printer vendor can manage.

  • The board discussed communication problems that occurred in the process of getting the current issue produced. The board reviewed the increase in costs associated with the new Borderlines printer. A motion was made to suspend the current Borderlines advertising policy for the next two issues (Oct/Nov and Dec/Jan) to see if ad revenue can be increased.
    Motion: Terri Clingerman
    Second: Lisa Pruka
    In Favor: Unanimous

  • An announcement of this decision will be sent out via Announce and the website. Denise will notify Barbara at Paper and Ink.

6.12. Breeder Referral: Karen Herceg No report.

6.13. Finance Committee: Beth Bartholomew Nothing to report.

6.14. Futurity Committee: Volunteer Needed

6.15. General Education: Donna Mallory
The committee is revising and adding to the document on breeding and it should be ready for presentation in final form at the September meeting.

6.16. Health: Volunteer Needed (Lisa handing off)

6.16.1. CHIC: We will wait until more progress has been made on the health survey and then Lisa will contact CHIC for more information and advice.

6.16.2.Health survey: Casey is reviewing the health survey and is contacting potential researchers for their assistance and also gathering advice from other breed clubs who have done these types of surveys.

6.16.3. AKC/CHF Canine Health Conference: October 19-21 in St. Louis: Lori Mauger will represent the BCSA. Lori is on the HEF board.

6.17. Health Education Foundation (HEF): Dawn Antoniak Mitchell (chair), Emily Czapek (president) No report.

6.18. Herding: Claudia Frank No report.

6.19. Historian: Mickey Bruzek No report.

6.20. Juniors: Mary Beth Overmyer & Linda Follis No report.

6.21. Judges Education: Linnea Klingel

  • Houston seminar had approx. 25 judges in attendance.

  • There are a few calls for mentors on the Judges List. However, the shows must be majors for ringside mentoring. So if anyone is entered where there is a major, please notify Linn. Also notify Linn if a mentor plans to be at a herding trial as it counts as “2” - mentoring and "extra credit" for a herding trial.

  • Four judges have signed up to participate in the Judges Education at the National Specialty so far. The Purina auditorium is not available for the program. Besides catalogs, Linn would like to hand out a copy of Borderlines to participants.

  • Still working on getting the refresher letter and CD’s mailed out to all licensed border collie judges.

  • Upcoming presentation requests:
     Adv Judging Institute in August in PA: Linn is doing this one.
     National specialty: Robin Penland
     November 2007: Michelle in Seattle
     January 2008: Art Sorkin in CA
     February 2008: Linn at Westminster
     April 2008: Wichita Cluster, includes arena demo

6.22. Judges Selection Process: Sonja Donaldson Chair

  • 2008 Specialty: The surveys will be sent out to the judges that were submitted by the affiliate clubs by the end of the week (17 August) to see who is available. We will ask that the judges return their surveys by 31 August so the board can discuss the surveys at the September board meeting. Members will then be asked to vote via email with email votes sent to both Terri Clingerman and Sonja Donaldson. Lisa will have Ann set up a special email voting address link on the website and an announcement will be sent out via Announce.

  • 2009 Specialty: Still pending chair and location selection.

6.23. Legislative Liaison: Linda Baron No report.

6.24. Membership: Kathy Sours
Six applications received and forwarded to the board.

6.25. Nominating Committee Procedure: Karen Herceg No report.

6.26. National Specialty Steering Committee: Volunteer Needed
New committee to help develop an online specialty planning manual, create general specialty policies, and develop a bid form for clubs who want to offer to host it in the future (Denise is already working on this part). Michelle has asked Megan and Julie if they’d be willing to serve on this and they have agreed to chair this together; though we won’t expect any output from them until after this year’s specialty is over. In the meantime, they can jot down notes of things they are learning that would be useful to share with future chairs. And hopefully Denise and Linda can help contribute to this effort as they chair next year, since they are so experienced at this job.

6.27. Recruitment: Volunteer Needed

6.28. ROM: Kim Sykes

  • Committee name: Breeding Excellence Recognition Committee (BERC)?

  • Kim and Ann have created a form for people to request their dog be recognized as a ROM or ROMX dog and this form has been posted on the website.

  • The board discussed the general direction of the new Breeder Excellence Recognition Award. The general consensus is that the recipient of the award should be someone who is nominated by their peers and that there should be certain nomination criteria that will emphasize a quality breeding program. Lisa will contact Kim to share the board’s ideas with her.

6.29. Rescue Liaison: Megan Harrison No report.

6.30. Versatility: Tashia Lund

  • Tashia has three to four applications to process in the next week for the quarter.

  • Tashia asked the board for guidance in adding AHBA HTD courses to the versatility program. The board discussed this suggestion and it was motioned that the AHBA titles for HTAD courses be added to the herding list of acceptable titles. HTADI will have the same point value as AKC started; HTADII will have the same point value as AKC intermediate; HTADIII will have the same point value as AKC advanced.
    Motion: Denise Teal
    Second: Terri Clingerman
    In favor: Unanimous

6.31. Website: Ann Shaw

  • Regular site maintenance and page updates.
    Continuing review of all pages for consistency in font and layout, broken links and graphics.
    Began update of ROM section
  • The board decided to start paying Ann a $500 a month stipend for her website work.

7. Old Business

7.1. 2007 Specialty: Megan Harrison & Julie Bosier

  • Rescue Benefit: a question was posed about establishing criteria for what type of group qualifies to receive these funds from the rescue benefit. The board discussed this issue and decided to propose that the organizers of the event decide how much (what percentage of the total) each participating group will get. If a non fostering/adopting group participates, they will receive half of what they would otherwise have received if the fostered/adopted. The other 'half' of that amount would be divided according to the agreed upon percentage among the other groups.

  • Catalog: Megan and Julie have proposed adding more schedule information to the catalog. They are also proposing the removal of the very large list of past specialty winners, since we have this on our website, to save on printing costs.

  • Worker Food: In order to save money, it has been proposed to scale back from food provided to workers to just providing a drink in the form of a ticket to be presented at the Purina concession stand. Workers who perform all day jobs will still be provided with lunch.

  • Pat Hastings Seminar: Few registrants so far, possibly due to tight scheduling with the agility trial. Another announcement will be sent out. Walk up registration will be allowed.

7.2. 2008 National Specialty: Denise Teal & Linda Koutsky

  • Proposed Schedule:
     Saturday and Sunday – obedience seminar open to the public
     Sunday - tracking
     Monday/Tuesday/Wednesday – herding, obedience seminar (for members)
     Thursday – agility, herding instinct testing
     Friday - agility, rally in the AM, obedience invitational and sweepstakes at 1 PM
     Saturday/Sunday – obedience and conformation
     Hospitality Room will be open Monday and Wednesday, closed Tuesday and Thursday

  • Judges: Obedience contracts have been approved for Fred Burhoff and Edree Olsen.
    Because of the costs of printing the General Information booklet, it is proposed that the printing and mailing of the booklet be discontinued since that information is on the website. The required information currently listed in the information booklet will be transferred to the premium list. AKC requires that the premium list be sent out to the membership.

  • Borderlines will be used extensively to communicate specialty information and updates to the membership.

  • Linda will be investigating other host hotel options while at this year’s specialty (given management problems with the current host hotel).

7.3. 2009 National Specialty:
Volunteers still needed to chair this event.

7.4. AKC Good Sportsmanship Medallion:
We have received three nominations so far. Nominations are due 31 August.

7.5. AKC ILP Issues:

  • FYI: Chris Strom has changed her last name to Phillips.

  • AKC “ILP recall” issue is now cropping up more often, due to recent controversy with Mini Aussies being ILP’ed as regular Aussies when they are registered elsewhere as Minis or another breed. So, the board may be asked to evaluate some dogs that are already ILP’ed and have been showing & earning titles, for possible revocation of their ILP.

  • New requests from July:

    • “Woozle” – a previously approved dog that was flagged as a “recall” by AKC staff. 9 year old dog with CD (from Novice A) and RN titles. Board voted unanimously to NOT recall this dog’s ILP.

    • Elizabeth Cleveland (a BCSA Junior member), rejected sable smooth coat (twice). Votes supporting the dog’s purebred status: Sally; votes not supporting purebred status: Terri, Jo, Lisa, Denise, Wayne.

    • Mark and Nancy Curtis, rejected brindle rough coat, rejected based on color “not being recognized.” Votes supporting the dog’s purebred status: Sally, Terri; votes not supporting purebred status: Jo, Lisa, Denise, Wayne.

    • Garrill Page’s “K8”, a smooth blue merle dog, has HIC evaluation, rejected because it “does not meet the standard.” Votes supporting the dog’s purebred status: Jo, Denise, Sally, Wayne, Terri, Lisa (unanimous).

7.6. BCSA sponsored duck trial:
May 2008 in Tecumseh, Michigan. Denise will start planning this.

7.7. Goals
Two areas of focus we’ve identified for this year:
Herding video for judges education.
Health survey out this year.

8. New Business

8.1. reports@bordercolliesociety.com

  • Ann Shaw has set up the above email address to receive the new title report from AKC. Another similar email address will be set up to receive the AKC studbook report. The reports will than be forwarded to the person designated to receive and disseminate the information.

  • The board discussed the cost saving idea of not listing all of the new titles in Borderlines but instead posting them on the website. We would continue to publish new championships in Borderlines.

8.2. Suggestion Box Submissions/Input from Membership
No submissions.

8.3.Date of Next meeting
Tuesday, 11 September, 5:00 PDT

8.4. Adjournment
Adjournment motion: 6:59 pm PDT by Wayne Koutsky
Second: Denise Teal
In Favor: Unanimous

Page Updated 09.13.2007

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