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BOARD MEETING MINUTES Go to: Committee Reports | New Members |
Members Present: Michelle Olsen • Joyce Norris • Laura Wright • Kelly Hagstrand • Beth Bartholomew • Sally Davis • Denise Teal • Wayne Koutsky
Call to Order: 5:31 PM Pacific Time by Michelle Olsen
1. Recording Secretary’s Report: Kelly Hagstrand
1.1. Approval of minutes of last board meeting
Minutes of last board meeting approved unanimously in Motion 2005-20
2. Corresponding Secretary’s Report: Laura Wright
2.1. Correspondence Received
- Michele received request from AKC for our next national specialty date so it could be published in a new special section in the Gazette. Response sent.
- Michelle received information regarding an AKC-affiliated dog club insurance program that is open to all AKC affiliated dog clubs.
- Duplicate letters about next year’s specialty from the AKC – approvals, etc.
- Trial package with forms, etc from AKC for next year’s specialty.
- Letter from the AKC regarding the reinstatement of the “Spotlight on Specialties” feature in the Gazette.
- Annual dues notice letter from the AKC.
- Annual letter from the AKC requesting a list of new officers and current membership list. Since BCSA does bi-yearly elections, there is no change in our officers. AKC will be informed.
- Received notification from the AKC that Shawnee Jones and Chris Peach were suspended from AKC privileges following a disciplinary hearing at the Specialty
3. Treasurer’s Report: Wayne Koutsky
3.1. Account Balances
Checking: $11,735 Savings: $54,222 Health: $3,189 Rescue: $15,877 3.2. Operating Budget
Budget is done and will be forwarded to the Board this week for review.3.3. 2005 Specialty Income/Expenses
Income: $55,297
Expense: $46,141
Almost all the expenses for the 2005 Specialty have been paid. Still awaiting the bill for the catalog.3.4. 2005 Finance Committee Review
Wayne sent a copy of the 990 form to Beth (Finance Committee) for review. Beth reviewed and everything is fine.
4. Interim Business Transacted by US Mail
No mail exchanged in the last preceding two months.
5. Interim Business Transacted by E-Mail
5.1. Motion 2005-17
Motion: Motion to approve new member applications for October
Motion Made By: Denise Teal
Seconded: Sally Davis
In Favor: Unanimous5.2. Motion 2005-018
Motion: Motion to approve additional new member applications for October
Motion Made by: Joyce Norris
Second:
In Favor: Unanimous4.3. Motion 2005-019
Motion: Motion to approve Laura Tomaszewski & Sandra Lindenmuth as 2007 National Specialty chairs and for the event to be held at Purina Farms
Motion Made by: Denise Teal
Second: Laura Wright
In Favor: Unanimous5.4. Motion 2005-020
Motion: Motion to approve the September Board Minutes
Motion Made by: Kelly Hagstrand
Second: Beth Bartholomew
In Favor: Unanimous
6. Committee Business
6.1. Advertising Manager: Colleen Backus
- After some difficulties with customer service at Dog World, Colleen managed to get our ad set up. Payment is required before publication, so Colleen contacted Wayne to get this taken care of. The website will be monitored after the first ad starts in February 2006 to see if the BCSA website gets more traffic.
- There was no response from the Australian Shepherd club regarding a joint effort on the epilepsy project advertising. Colleen is going to try another contact and try to find out the results, if any, of their ads.
6.2. AKC Delegate: Claudia Frank (pending AKC approval)
Claudia will be voted on at the January 2006 AKC Delegates meeting. If approved, her first official meeting will be March 20066.3. AKC Gazette Columnist: Gerianne Darnell
The next Gazette column will be about herding ducks6.4. BCSA Announce and Suggestion Box: Nancy Little
- As of October 26, 2005, there are 336 subscribers to BCSA_Announce
- There have been 2 messages received in the Suggestion Box since September 6th, 2005.
6.5. BCSA Store Inventory and Orders: Nancie Mages
Nancie has asked that we search for a marketing/sales manager to help boost store sales. She would still take care of inventory, taking and orders and shipping. Ann Shaw has asked to put a job description on the website.6.6. Border Recorder: Kim Sykes
Kim asked whether the Border Recorder should be kept in its current format. She has been talking to several people and to a few others at the Nationals and all agreed that they would not purchase a Border Recorder in part due to the ROM/ROMX being on the web site. Kim will be asked to ask for member input and preferred format via BCSA Announce.6.7. Borderlines: Lisa Ochoa
Lisa is currently working on the November/December issue and it should be at the printer in the next week or so. Specialty results will be in the January/February issue.6.8. Borderlines Advertising Manager: Kim Baumgart
Kim is soliciting more vendors to advertise in Borderlines. She sold two ads for the November/December issue and is working on more for the future.6.9. Futurity Committee
Linda Dietrich talked to Michelle about volunteering for this. She is very familiar with how it is set up in the German Wirehaired club.6.10. Heath – Lisa Pruka
- 17 dogs (16 Border Collies and 1 Keeshond) were BAER tested at the Specialty and all were normal.
- Blood was collected from 17 dogs for OptiGen testing. Thank you to Megan Harrison and Ronni DeLay for drawing blood for those interested in participating.
- Next year we will schedule a CERF clinic.
- Many compliments were received from people who have enjoyed reading articles about health topics in Borderlines.
6.11. Heath & Rescue Foundation: Dawn Antoniak-Mitchell
- The Board has decided to make this foundation independent of BCSA.
- There will be no membership. The Foundation will be a Board of Directors only entity.
- Dawn is finalizing the documentation.
6.12. Juniors – Mary Beth Overmyer & Linda Follis
2 Juniors attended the Specialty6.13. Judges Education – Carolyn Herbel
Carolyn sent the Judges Education presentation draft to the Board for review and also requested $1,000 to purchase a projector. Board has requested some changes to the presentation. The approval of the projector is on hold until the Judges Education presentation is finalized and approved.6.14. Membership – Kathy Sours
- New applications were taken during the Specialty.
- We have to make sure that application forms are available all week during the Specialty next year.
- Not enough members knew that they could renew their membership early at the Specialty.
- Renewal reminder was posted on BCSA Announce. Hard copy will go out after December 1st.
6.15. Recruitment: Kim Baumgart
Kim reported that she is working on a pamphlet explaining how to get a new regional club started. She is starting her own regional club, so will experience the process first-hand. New member Lynn Higgins and volunteered to join the committee.6.16. ROM: Nancy Keller
- Nancy has sent the June 2005 ROM list to Lisa Ochoa.
- Nancy is planning a series of articles for Borderlines about breeding and bloodlines.
6.17. Versatility & Awards: Tashia Lund
- The website has been updated with Tashia’s contact information
- Tashia sent the awards to Joyce to be presented at the Specialty. All went well.
- Tashia currently has on CHX application, a VX application and another V application on the way.
6.18. Website: Ann Shaw
- Results and photos as well as results for several of the 2005 Specialty venues were added.
- 2006 and 2007 Specialty Central pages added.
- National Specialty past winner’s pages completed thanks to Karen Herceg.
- Herding Central articles added.
- Committee pages updated.
- Regular site maintenance and page updates.
7. Old Business
7.1. 2005 National Specialty: Denise Teal & Linda Koutsky
- Many thanks to Denise and Linda, and all the other chairs and workers for a great week.
- There were no major glitches and no complaints
7.2. 2006 National Specialty
- Saturday Conformation judge Chris Walkowicz is under contract.
- Sunday Conformation judge George Vukick has accepted and the contract is pending.
- Agility judge Mike Lappin has accepted and the contract is pending.
- Obedience judges Janet Lewis and Pat Krause have accepted, contracts pending.
- Chairs are still needed for Herding, Obedience, Agility and Tracking.
- There will be some discussion regarding possible schedule changes.
- Conformation Chair is Nancie Mages.
- Rally chair is Judy Jergens.
- Lisa has been contacted by someone who in interested in doing the logo.
- Derek Pattison has agreed to secretary again; however he would like to rebid based upon his experience this year.
- Kathleen Shaffer has declined the invitation to be the photographer for 2006, so the search is on for a new photographer.
- Ruth Deming has volunteered to be the ribbon chair. She wants to make some changes to the current ribbons and she has been asked to develop a proposal of what she wants to change, etc. She has been given a budget to work with and she may make any changes that will fit within the budget.
7.3. BCSA Agility Trial
- Event and judges have been approved by the AKC
- Leftover ribbons and toys will be used.
- Workers shirts from the Specialty will also be used.
74. Borderlines
Starting process of getting vendor quotes for the future7.5. ACE Project
- Laura Tomaszewki and Missi Roland still have ACE t-shirts, which they will continue to sell at their local events. The rest have gone to Nancie Mages for the BCSA store, to be sold via the website.
- Wayne to roughly figure out the profits made so far.
7.6. Herding Entry Lottery Drawing Issue
Michelle still waiting on a response from the AKC.7.7. AKC Canine Health Foundation Parent Club Conference
The Health Committee members were unable to attend. Dawn Antoniak-Mitchell, the chair of the Health & Rescue Foundation agreed to go representing BCSA. The AKC let us register her even though we were a month late. Dawn will be publishing her notes in Borderlines and possibly the website so that all members can benefit from the content.7.8. Rescue Grants
Application for applying for grants for rescue work need to be revised, as does the web page descriptions.
8. New Business
8.1. September Membership Applications
Motion was made by Wayne Koutsky to accept, Sally Davis seconded. All approved.
- Christine Buck & Adele Calimer
Sponsor: Laura Tomaszewki- Karen Clymer
Sponsor: Kathy Sours- Cheryl Fischer
Sponsor: Shelia Kulak- Leslie Johnson
Sponsor: Carolyn Herbel- Leslie Townsend
Sponsor: Sandra Schults8.2. 2007 BCSA National Specialty
- Laura Tomaszewki & Sandra Lindenmuth have volunteered to co-chair the event and have been approved by the Board.
- Purina Farms will be the site.
- Chairs for Herding, Agility and Conformation have been filled.
- Kathleen Schaffer of Pupart will be the photographer.
- Discussion regarding a possible schedule change (i.e. Conformation at the beginning of the week, performance events at the end).
- Ann Shaw has set up the information on the website
8.2. Agility Statistics Request
Paige O’Donnell is writing an article for Borderlines and paid the AKC $50.00 for Agility statistics she needed for the article. The type she needed required the AKC to write some special queries to pull the data, hence the charge. She already paid since the article deadline was 10/15, but is requesting that the Board consider reimbursing her for all or part of the fees. Motion was made by Denise to reimburse Paige for the entire amount. Wayne seconded the motion. All approved.8.3. BCSA Tracking Tests
Lisa Pruka submitted a suggestion to the Board that instead of holding a tracking test at the Specialty, we try to get different groups to hold them under our license at various locations around the country during the year.8.4. Herding Instinct Test Form
Jim New resubmitted his proposed form changes and Claudia sent the revised version to the Board. Motion made by Denise to accept the new form. Joyce seconded the motion. All approved.8.5. Suggestion Box Submissions
- Jacquie Hoye suggested the name of photographer for future nationals. Information was forwarded to Lisa and Kat.
- Susane Hoffman had some suggestions regarding the judges selection process for conformation judges and some suggestions for possible future judges.
- Gail Hollon requested that BCSA hold a sanctioned conformation fun match after the Sweepstakes at the Specialty. Idea was forwarded to both Specialty teams.
9. Date of Next Board Meeting
Next regular Board Meeting: Monday, January 23, 2006 at 5:30 PM Pacific Time.
Adjournment Motion:
8:50 PM Pacific Time by motion to adjourn by Wayne Koutsky, second Beth
Bartholomew
Respectfully submitted by Kelly Hagstrand, Recording Secretary
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Page Updated 10.22.2007