BOARD MEETING MINUTES
July 11, 2005

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Members Present: Michelle Olsen • Joyce Norris • Kelly Hagstrand • Beth Bartholomew • Sally Davis • Denise Teal • Wayne Koutsky•Janet Lewis Member Absent: Laura Wright

Call to Order: 5:30 PM Pacific Time by Michelle Olsen

1. Recording Secretary’s Report: Kelly Hagstrand

1.1. Approval of minutes of last board meeting
Minutes of last board meeting approved unanimously in Motion 2005-8

2. Corresponding Secretary’s Report: Laura Wright

2.1. Correspondence Received

  • Received notification from the AKC that Tracking event #2005507011 and Tracking Excellent event #2005507022 are approved. The date for these events is listed for Sunday, October 9th, the closing date is Wednesday, August 31st and the show secretary is Derek Pattison.
  • Received a letter from the Piedmont Border Collie Association thanking us for our donation towards their Regional Specialty. They applied the funds toward the Versatile BC Award, High Combined in Courses A and B and the General Trophy Fund.
  • Received a copy of the KBCA Bluegrass Classic catalog and a letter thanking us for our support.
  • Received an AKC memo regarding the February 2005 changes to clusters and back-to-back shows. A very brief summary is that they will not longer approve clusters that are more than 5 consecutive days unless the site is determined to have “exceptional site capabilities”.
  • Received an AKC memo regarding General Procedures to follow for Rally Trials.
  • Received an AKC memo regarding use of motorized vehicles at AKC events. Clubs can restrict the use of motorized vehicles at their events but they may only do so if they are still in compliance with the Americans with Disabilities Act and state and local laws.
  • Received an AKC memo regarding dogs disqualified by event committees in accordance with Ch. 11, Section 15. This memo details the steps that the Events Committee is to take, if necessary, to disqualify a dog and also a copy of the form to be used.
  • Received an AKC memo regarding the contractual requirements for commercial filming and/or electronic transmission of its approved events.
  • Denise Teal received the first progress report on our epilepsy grant from CHF. They are still in the sample collection phase. Initial work supports their hypothesis that 2 independent recessive loci participate in causing epilepsy in Vizslas. Report will be published in Borderlines.
  • AKC sent a letter requesting the BCSA’s most current membership list be sent to them electronically in an Excel worksheet. Kathy Sours took care of this.

3. Treasurer’s Report: Wayne Koutsky

3.1. Account Balances

Checking:   $2,253
Savings:    $56,543
Health:   $3,130
Rescue:   $15,877

3.2. Operating Budget
Budget is complete and Wayne will forward to Board after a final review.

3.3. 2005 Specialty Income/Expenses
Income: $1,355
Expense: $4,890

4. Interim Business Transacted by US Mail
No mail exchanged in the last preceding two months

5. Interim Business Transacted by E-Mail

5.1. Motion 2005-07
Motion: Motion to approve request by Terri Clingerman to increase the trophy allocations for the Specialty from $2,000 to $2,500 for this year
Motion Made By: Joyce Norris
Seconded: Denise Teal
In Favor: Unanimous

5.2. Motion 2005-08
Motion: Motion to approve the May Board Meeting minutes
Motion Made by: Kelly Hagstrand
Second: Denise Teal
In Favor: Unanimous

5.3. New Members Approved via E-Mail
Robert C. Ewing
718 Laurelwood Drive
San Mateo, CA 94403
Sponsor: Becky LaSpina

Casey Palmer
228 W. Main Street
Groton, MA 01450
Sponsor: Patricia Kallen

Susan Abrams
16300 W. Simmons Road
Edmond, OK 73003
Sponsor: Robin Penland

Laura Donaldson
622 W. Dryden Road
Freevile, NY 13068
Sponsor: Lisa Pruka

6. Committee Business

6.1. Advertising Manager: Colleen Backus

  • Colleen researched the cost of placing an ad in Dog World, Dog Fancy, Dog and Kennel, Bark, Front & Finish and Clean Run. Motion was made by Denise Teal and seconded by Joyce Norris to place a Breeder box ad in Dog World magazine and evaluate the response in six months. All approved.
  • BCSA is waiting from a response from the U.S. Australian Shepherd club to see if they would be interested in working together with BCSA on advertising the epilepsy study, since both clubs are funding the same study.

6.2. AKC Delegate: Janet Lewis
Janet reported on the topics discussed at the last delegate’s meeting

6.3. BCSA Announce and Suggestion Box: Nancy Little

  • As of July 6th, 2005, there are 326 subscribers to BCSA Announce.
  • There have been three messages received in the Suggestion Box since May 11, 2005.
  • Ann Shaw (Webmaster) has tied the BCSA web site to the suggestion box to make it easier for members to make suggestions, complaints, compliments, or comments with a form. It is hoped members will take the opportunity to use it to pass along suggestions to the club.

6.4. Color Committee – Sandra Lindenmuth

  • The AKC has implemented the new color/markings on the registration slips. Inquired about changing the colors on papers of dogs already registered. AKC's reply is that they can change the color on AKC records for no charge and if they want a new registration certificate with the new color on it the cost is $15.00 for the new certificate.
  • We are currently working on a description for each of the colors/markings on the new registration slips and gathering pictures to illustrate same.
  • Next project is to study and develop a proposal to possibly change the Open conformation class color divisions. Our foundation documents with AKC allow for us to divide the class(es) so this would not be an issue with the AKC. Sandra will be asked to do another membership survey on the subject.

6.5. General Education – Donna Mallory

  • Committee member Laura Donaldson prepared a brochure called “Should You Adopt or Buy A Border Collie?”.
  • Donna Mallory is working on a companion piece that offers potential owners a list of considerations and questions to answer before acquiring a puppy. This will be a general piece that would apply to any purchase of a dog.
  • A third project is to put together a list of “talking points” for members to have at hand for “meet the breed” type events. We hope this will increase the consistency of information being offered about the Border Collie.

6.6. Heath – Lisa Pruka

6.7. Historian – Karen Herceg
Kelly still needs to set up a time for a meeting with the AKC.

6.8. Juniors – Mary Beth Overmyer & Linda Follis
Items from the BCSA Store to be used in the gift bags to be given to the Juniors attending the Parade of Champions at the Specialty.

6.9. Membership – Kathy Sours
The following new members were approved at the meeting:

6.10. Versatility & Awards – Tashia Lund

  • The following awards were mailed out by Tracy Sengupta in May: 8 V, 7 VX, 1 VCH, 1 CHX. Tracy has one application waiting to be processed and it is the only application received since sending out the last batch.
  • Records will be transferred to Tashia Lund who is taking over from Tracy Sengupta

6.11. Website: Ann Shaw

6.11.1. Updated and New Pages: Specialty

  • Advertising and Catalog Central has been updated with labels for ad submission and order form for catalog.
  • Fun & Games page was added.
  • Suggested Specialty Judges page updated and clickable alphabet was added to make page navigation easier.
  • Added 60 Weave Pole Challenge page.

6.11.2. Other

  • ROM: Lisa Pruka completed the majority of the ROM section and there are now (189 pages/659 graphics) on the web. Lisa will have posted to Announce.
  • Suggestion Box: Set up form for members to submit suggestions, comments, complaints and compliments.
  • Rescue Grant Application: Updated page and set up updated on-line application as well as PDF form to download.

7. Old Business

7.1. 2005 National Specialty: Denise Teal & Linda Koutsky

  • All judges are posted on the BCSA website, with bios and photos
  • Tracking is now fully approved
  • Premium lists have been mailed and posted on the website
  • Open date for all events is July 15th. If events fill, it will be posted on Announce
  • All major volunteer positions have been filled. Smaller jobs still need to be filled.
  • A new event, the 60 Weave Pole Challenge event has been added.

7.2. 2006 National Specialty

  • Chris Walkowicz approved by last Board for Conformation, under contract
  • Lisa and Kat have been advertising for volunteers. No word on any responses.
  • Herding judges Dana Mackenzie, Susan Abrams and Bob Dias have confirmed that they are available to judge. A motion was made by Denise Teal and seconded by Wayne Koutsky to approve these people as Herding judges at the 2006 Specialty. All approved.
  • Motion made by Wayne Koutsky, seconded by Beth Bartholomew to approve Janet Lewis to judge Obedience. All approved.
  • Motion made by Joyce Norris and seconded by Denise Teal to approve Mike Lappin to judge Agility. All approved.
    The Board will ask that more research be done on the recently presented Conformation judges.

7.3. Borderlines
Beth Bartholomew is continuing researching different publishers

7.4. Membership Renewal Incentive
500 “clip pens” ordered and received by Kathy Sours. They are white colored with black logo and club name. These will be given out to the members who renew early.

7.5. CEA Issue
Lisa Pruka submitted an informational article on CEA from the Health Committee to be printed in the AKC Gazette.

7.6. ACE Project

  • Lisa Gross sold 16 ACE T-Shirts at the Piedmont Club specialty and will continue to sell them at upcoming events and drew blood from 13 dogs to sub
  • Drew blood from 13 dogs to submit to study
  • JMS Ventures (dog equipment vendor) donated $146 worth of item for a raffle to benefit ACE project. Club collected almost $200 in proceeds.
  • PBCA collected checks paid to them and will send on consolidated check to Wayne for ACE proceeds.
    Following people have boxes of shirts to sell at their local events: Lisa Gross (Piedmont Club), Pat Charlton (LA Club), Laura Tomaszewki, Missi Rolland, Denise Teal. Michelle Olsen has the remainder that are being sold via the website.
  • Initial order was for 500 shirts. 16 sold from website, 150 given to Denise Teal for agility trial sales (sold 11), 26 given to Joyce Norris, 92 given to Missi Roland, 26 given to Laura Tomaszewki, 100 given to Piedmont, 29 to Pat Charlton and 62 are left at Michelle Olsen’s house.

8. New Business

8.1. Canine Health Foundation: Bob Tainsh Donor Advised Fund

  • Letter received from AKC CHF explaining that a mistake was made in allocation of funds originally donated by Dr. Bob Tainsh. Upon receiving a thank-you acknowledgement for the funds spent on the epilepsy grant #266, Dr. Tainsh contacted the CHF and requested them to review the original wording of the fund’s intent. Upon review, it was determined that the funds had actually been named “Border Collie Health Foundation” and were a “Donor Advised Fund” (DAF) which means that Dr. Tainsh is the one who determines how they are spent, not BCSA. [Note that this was not BCSA’s error: the CHF had informed us a few years ago that this money was in our club’s name and could be spent as the BCSA board determined.] Due to the error on CHF’s part, they will not subtract the $5,000 epilepsy funds from Dr. Tainsh’s DAF but instead will take that out of BCSA’s fund balance.
  • As of June 30th, DD DiLalla, Executive Director of the AKC CHF reported via a phone conversation with Michelle that BCSA has $7,050 left in our own account, after subtraction of the $5,000 allocation to grant #266. Our own funds have come from the Purina Parent Club Partnership program and private donations, which are not disclosed.

8.2. BCSA Herding Instinct Certification Program
There was recently a request for information on how to submit a video for the BCSA Herding Instinct Certificate. It is time to re-evaluate this program. The reason the BCSA originally started offering video certification was due to the fact that our BL advertising policy requires it, and we needed to be sure it was possible for people to have access to a method for certification if there was no test local to them. The video program itself has been underutilized in the past several years. Subject was discussed, but further discussions were tabled.

8.3. Herding Entry Drawing Issue
A question was raised asking the following question:
If herding entries fill on the first day, can/will we in the future have a random drawing to make it fair between all of the envelopes that arrived on that day? Versus trying to ascertain which envelopes arrived first and possibly gambling on delivery times/proximity of the various carriers? Is there a fair way to fill the slots in this case? This scenario would only apply to the situation where entries filled on the first day; otherwise the normal first-come, first-served system would apply up until some other date of entry fill. The rules are not clear on what kind of lottery drawings a club can hold regarding spots. It was decided to contact the AKC to see what our options are in regards to this issue. This would be for the 2006 National Specialty.

8.4. Rally Obedience Concerns
Wayne and Janet explained the recent talk of a separation of the AKC Rally classes from the AKC Obedience Trial. The current rule is that a club cannot have Rally without having Obedience classes. Discussion regarding whether BCSA should submit a letter to the AKC against such a change. Further action was tabled.

8.5. AKC Canine Health Foundation Parent Club Conference
The AKC Canine Health Foundation Parent Club Conference will be held in St. Louis October 21-23 (the weekend after the BCSA specialty). Hotel and meals are paid for; travel expenses are not. The deadline for registering is August 15th. Lisa Pruka will be asked if she is interested in attending.

8.6. Electronic Voting

  • The Board is experiencing delays with our current method of electronic voting. Current bylaws wording on voting options for the board:
  • Between meetings business and voting may occur by mail, by FAX, or by electronic media including, but not restricted to, electronic mail and electronic meeting, providing that all Board members have access to and agree to use the chosen media, and that they use a password developed by the Board in order to verify that they are, in fact, eligible Board members. In order to ensure that Board members are receiving communications appropriately, each message sent must be responded to by the receiving Board member. Items voted upon by telephone must be confirmed in writing within 7 days to the Recording Secretary.
  • After discussing different options available, a motion was made by Joyce Norris, seconded by Denise Teal to use the Yahoo Groups Poll feature.

8.7. Education Committee Brochure
Laura Donaldson prepared a brochure called “Should You Adopt or Buy A Border Collie?”. After review by the Board, motion made by Denise Teal and seconded by Sally Davis to approve the brochure as written and put it on the website. All approved.

8.8. St. Louis Herding Club Donation
A motion was made by Denise Teal and seconded by Beth Bartholomew to donate $25.00 for Highest Scoring Border Collie for sheep, for cattle, and for ducks. This would be $75.00 for each day, $150.00 for both. All approved

8.9. PAWS Legislation
Board discussed the recent PAWS bill that the AKC is supporting. The Board resolved to take no action on this matter at this time.

9. Date of Next Board Meeting
Next regular Board Meeting: Monday, September 12, 2005 at 5:30 PM Pacific Time.

Adjournment Motion:
8:20 PM Pacific Time by motion to adjourn by Wayne Koutsky, second Sally Davis

Respectfully submitted by Kelly Hagstrand, Recording Secretary

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