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BOARD MEETING MINUTES Go to: Committee Business | New Members 1 | 2 |
Members Present: Michelle Olsen • Joyce Norris • Kelly Hagstrand • Laura Wright • Beth Bartholomew • Sally Davis • Denise Teal • Wayne Koutsky • Janet Lewis
Call to Order: 5:30 PM Pacific Time by Michelle Olsen
1. Recording Secretary’s Report: Kelly Hagstrand
1.1. Approval of minutes of last board meeting
Minutes of last board meeting approved unanimously in Motion 2005-5
2. Corresponding Secretary’s Report: Laura Wright
2.1. Correspondence Received
- March 18th: Letter from AKC informing us that BCSA can suggest judge’s for the Invitational using names found via our Specialty Judge balloting process
- Letter from AKC regarding Event # 2005507004, approving the obedience trial for the specified location and date and listing Derek Pattison as secretary
- Letter from AKC regarding Event # 2005507003, approving the obedience trial for the specified location and date and listing Derek Pattison as secretary
- Letter from the AKC Canine Health Foundation discussing the amount of money ($125,000) raised at the International Kennel Club of Chicago
- Letter from the International Kennel Club of Chicago asking for breed clubs to hold a specialty at their shows in February. They donate money to the clubs to help defray expenses and to the Canine Health Foundation from each entry
- Letter received from AKC regarding Breeder class in Conformation at independent specialties only
- Letter received from AKC regarding breed booth at the AKC Invitational
- Letter received from AKC regarding the parent club specialty show site locator website
- Letter received from AKC regarding medallions awarded at for the AKC Invitational for BOB, BOS.
- Letter received from AKC asking for nominations for the ACE awards. Due by June 15.
- Letter from the AKC regarding the Invitational, stating that National Specialty winners are now eligible to enter. BCSA has to submit the name of our Specialty winner to the AKC by October 2, 2005
- Letter from AKC regard Crufts. BOB, BOS and Awards of Merit at the Specialty are eligible for entry in Crufts.
- Letter received from AKC regarding club nominations for the AKC Lifetime Achievement Awards in the areas of conformation, companion events and performance. Nominations are due June 1, 2005
- Letter received by Kelly regarding BCSA records stored at the AKC
3. Treasurer’s Report: Wayne Koutsky
3.1. Account Balances
Checking: $6,543.00 Savings: $72,947.00 Health: $1,070.92 Rescue: $1,310.91
- The Rescue and Health balances are still as of 12/14/04 until the numbers can be verified.
3.2. Operating Budget
Figures from 2003/2004 have been combined and a rough draft has been completed. Wayne is still reviewing.3.3. 2005 Specialty Income/Expenses: Denise Teal
Income: $570.00 - Trophies
Expense: $3,093 – Trophies
4. Interim Business Transacted by US Mail
No mail exchanged in the last preceding two months
5. Interim Business Transacted by E-Mail
5.1. Motion 2005-05
Motion: Approve the minutes of the March Board Meeting
Motion Made By: Kelly Hagstrand
Seconded: Joyce Norris
In Favor: Unanimous5.2. Motion 2005-06
Motion: Approve new color list for AKC registration slips
Motion Made by: Denise Teal
Second:
In Favor: Unanimous5.3. New Members Approved via E-Mail
- Wendy Lynne Frevert
Box #38
Williamsport, IN 47993
Sponsor: Becky Beckman- Avis May
310 Ohio Avenue
Egg Harbor Township, NJ 08234
Sponsor: Carolyn Herbel- Cathy Ottman
8161 County Road JJ
Bancroft WI 54921
Sponsor: Nancy Gagliardi Little
6. Committee Business
6.1. Adverting Manager: Colleen Backus
- Research on club advertising in magazines such as Dog Fancy still in progress
- Research on advertising health issues still in progress
- Advertising for Bluegrass catalog completed
6.2. AKC Gazette – Gerianne Darnell
All is going well with the column. Future columns include a Border Collie hero for the September issues and a column on herding ducks for the December issue.6.3. AKC Open Registration (Stud Book) Project – Denise Teal
- Proposal has been submitted to AKC and will be considered by the P & P committee in May and will go for a vote at the June Board Meeting. Electronic copies of the proposal were requested and sent.
- Michelle spoke with Dr. Battaglia asking for his support and feedback on the proposal. He will review and get back to us.
6.4. BCSA Announce and Suggestion Box – Nancy Little
- As of May 11, 2005, there are 321 subscribers to BCSA Announce
- There was one message received in the Suggestion Box since March 6th 2005
6.5. BCSA Store & Fundraising – Nancie Mages
Nancie has offered to donate a year’s worth of eBay storefront service to see if that helps with orders6.6. Borderlines – Lisa Ochoa
Beth doing some research regarding publishers6.7. Color Committee – Sandra Lindemuth
- Members suggestions solicited via the website and snail mail to those members who do not have an e-mail address.
- The committee put together a recommended updated list of all the colors to put on the AKC registration slips
- The plan is to develop educational material for the website to assist people in completing the registration slip and for people to understand color identification and the genetics attached to that. Plenty of photographs of the different examples of colors will be needed.
- Future project is to sort out the color divisions for the breed ring
6.8. General Education – Donna Mallory
Sally Davis, former chair, has forwarded copies of all documents and the AKC notebook to Donna. All documents are now being reviewed to see what needs to be updated. Suggestions and recommendations are welcomed from the members regarding educational material that should be available on the website.6.9. Heath – Lisa Pruka
6.9.1. CEA Test
Progress is being made on the CEA DNA testing. Still trying to determine how to how Optigen is going to handle the distribution of the results.6.9.2. Health Clinic Booth at Specialty
BAER clinic, CERF clinic and blood draws for CEA and Epilepsy have been set up for the 2005 Specialty. Information on these to be included in the General Information Booklet.6.9.3. Borderlines Articles
- Lisa would like to see the OFA reports published in Borderlines again on a regular basis. Laura Tomaszewski has forwarded the reports she has received and this needs to be changed so Lisa gets the reports so she can compile and send on to Lisa Ochoa.
- Lisa is planning on having something health related in every issue. Some of the topics to be included will be BAER testing/deafness, elbow dysplasia, OCD, genentic testing (including the new CL test_. Peggy Timm DVM has agreed to check any articles to correctness in regards to vet issues.
6.10. Historian – Karen Herceg
Kelly still needs to set up a time for a meeting with the AKC.6.11. Juniors – Mary Beth Overmyer & Linda Follis
- Information submitted for juniors to register for the Parade of Champions at the Specialty.
- Mary Beth and Linda would like the junior members to submit a bio to be published in Borderlines. The last two issues have had bios and one has been submitted for the next issue.
- Kathy Kaul was checking to see how her horse club handled their Scholarship Fund, but we will have to wait and see if there is ever a donation for this for BCSA.
- Mary Beth and Linda are concerned that there are not enough junior members and that all the work they are doing is benefiting their own children. They would like to see if someone could get involved that does not have a junior. Joyce to look into getting other people for the committee.
- Still looking for suggestions and donations for the gift bags to be given to the Juniors attending the Parade of Champions.
6.12. Judges Education – Carolyn Herbel
- Carolyn has presentations scheduled for July 2, 2005 in Oklahoma City and July 14, 2005 in San Antonio, Texas
- Work continues on the educational program that can be viewed via multiple media. The goal is to have this material sent to all newly approved judges and a presentation version will be made available to those that are giving presentation s to judges education groups.
6.13. Membership – Kathy Sours
The following new members were approved at the meeting:
- Wendy Lynne Frevert
2097 County Road 6
Delta, OH 43515
Sponsor: Donna Anderson- Sonny & Meg Massaro
47 Obed Brooks Road
Harwich, MA 02645
Sponsor: Donna Mallory- Bill & Sherrie McFarlin
2710 Walnut Hill
Flint, TX 75762
Sponsor: Marla Bull- Janne Radcliffe
431 W, Redd Rd
El Paso, TX 79932
Sponsor: Joan Morgan- Darlene Robbins
340 Hawkins Lane
Kingsport, TN 37663
Sponsor: Mary Sparks- Amy Yoho
141 South Fork Drive
Louisa, VA 23093
Sponsor: Karen Moureaux- Jennifer Thompson
800 55th Street
Altoona, PA 16601
Sponsor: Michelle Olsen6.14. 2005 National Specialty – Denise Teal and Linda Koutsky
- The 2005 Performance Titled Fun Match is all ready to go. Judith Menown has offered a herding crook as a Best in Match trophy work is being done getting the web page and the General Information booklet updated to reflect this new trophy
- Minor jobs are filled. Still in need of a Chief Ring Steward, Master Course Builder for Agility.
- Premium going to final review. General Information booklet just about ready for print.
6.15. ROM – Nancy Keller
Ann and Nancy are almost done uploading the ROM information to the website. Additional information from Nancy Keller is needed before it can be completed6.16. Versatility & Awards – Tracy Sengupta
- Tracy resigning effective June 2005
- Job description has been posted on the website.
6.17. Website – Ann Shaw
6.17.1. Web Host Transfer
- Web host transfer to godaddy.com is completed and old service has been cancelled. There was a great deal of difficulty with the domain name ownership transfer. Helen Phillips ended up getting it done for us. There will be a significant monthly savings, so it was well worth the effort. Michele has been sent all the web related passwords and company contact information
- BCSA domain name has been renewed with Network Solutions for two years at a cost of $8.75 per year.
- Updated and New Pages
Completed 2005 National Specialty pages
Updated all Specialty pages with logo and Purina Tag line
Updated Policies page
Updated and added pages to the Herding Program information section
Added Permanent Border Collie Registration updates page
Added ROM Program pages supplied by Lisa Pruka
Added AKC Registration Application Color/Marking Group discussion pages- Other
Resized graphics/photo to reduce page load time
Created BC head icon from logo
Created buttons for BC head icon, ACE logo, AKC Health logo and Specialty categories
Removed unused Club Form page link
Repaired broken links resulting from server change
Changed colors in all navigation bars to match color on page header
Message Board set up for members to comment on the Stud Book issue
Web forms revised so that applicants can enter information, print and mail
Memorial page added
Broken links researched and repaired
7. Old Business
7.1. 2005 National Specialty: Denise Teal & Linda Koutsky
- All judges are posted on the BCSA website. Still missing bios and photos from some of them.
Tracking is still not on the AKC website- Questions about shirts resolved and order forms done
- Megan Harrison contacted a jeweler who is donating a piece of breed specific jewelry as a red raffle item.
7.2. 2006 National Specialty
- Chris Walkowicz approved by last Board for Conformation, under contract
- The Board discussed what our criteria should be in the selection Herding Judges:
Ideal: Adv title in B course or runs dogs in an advanced level in another venue
Ideal: HC off of A or B course
Required: minimum experience of having judged 15-20 AKC trials.
Required: B course judges must have judged a minimum of 8-10 B course trials in the past.
Required: For duck judges, must have earned a title on ducks.
Ideal: they should have experience running Border Collies.- General resume questions:
1. How many years have they been judging? How many trials and in what venues?
2. What venues do they compete in and with what breed(s)? What major accomplishments have they achieved in competition?
3. How many years have they been competing? Do they currently compete, and if not, when did they stop?
4.Recommendations or referrals from other clubs who liked working with themMotion was made by Denise Teal, seconded by Sally Davis to ask the Judges Selection Process Committee to submit additional suggestions for Sweepstakes and Sunday Conformation. All approved.
7.3. CEA Issue
- Lisa Pruka sent a draft to Michelle of a Gazette article. Michelle reviewed and suggested redlines.
- An article has appeared in Borderlines on the issue.
- First report from Optigen was received, but it only contained final counts of results, which wasn’t what the Health Committee was expecting. They can be published in the Borderlines and the website anyway
7.4. ACE Project
- Shirt sales still coming in via the website. They have generated quite a few “my dog has epilepsy and …” emails, so it is succeeding in raising the awareness of the study.
- Lisa Gross from the Piedmont club is taking a box of shirts to sell at their Specialty and is also organizing a blood draw for affected dogs and relatives. Liz from the university told her that they were no longer interested in large numbers of samples.
- Laura Tomaszewski offered to sell shirts at some upcoming agility trials and she was sent a few dozen
Pat Carlton from California taking a box to sell at their specialty
8. New Business
8.1. Membership
Gift for early renewal as was done last year.8.2. AKC Lifetime Achievement Award Nominations
It was decided that BCSA will not nominate anyone this year8.3. AKC ACE Nominations
E-Mail being sent via BCSA Announce regarding nominations8.4. Borderlines Photo Submission. Permission and Return Policy
Policy on photos to be changed to only accept scanned electronic copies or duplicates and photo will no longer be returned.8.5. Herding Advisory Committee
Next HAC will be convened in the near future. Claudia has requested that BCSA send the AKC a letter asking for some changes in format, Laura will draft a letter to be sent.8.6. Specialties
Specialty judges to be contacted to see if they want pictures of winners sent to them.8.7. Suggestion Box Submissions
Suggestion that article in Borderlines be printed sequentially, without so many page jumps.8.8. Barbara Handler Memorial
The Board decided to make it a one year trophy for obedience
9. Date of Next Board Meeting
Next regular Board Meeting: Monday, July 11, 2005 at 5:30 PM Pacific Time.
Adjournment Motion:
8:11 PM Pacific Time by motion to adjourn by Joyce Norris, second Laura Wright
Respectfully submitted by Kelly Hagstrand, Recording Secretary
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Page Updated 10.22.2007