BOARD MEETING MINUTES
March 1, 2004

Members present:
Denise Teal • Joyce Norris • Beth Bartholomew • Michelle Olsen • Linda Koutsky • Karen Herceg (joined the group late at 7:07pm) • Laura Tomaszewski

Absent: Janet Lewis

Call to order:
5:30 pm. Pacific Time by Denise Teal

 1.    Recording Secretary’s Report: Michelle Olsen

1.1  Approval of minutes of January board meeting

Minutes of January, 2004 board meeting approved unanimously in Motion 2004-01 (below).

2.   Corresponding Secretary’s Report: Linda Koutsky

3.  Treasurer’s Report: Beth Bartholomew

3.1    Interim Financial Report

3.2   Membership Dues

3.3   2004 Specialty Income/Expenses

3.4   Change of Bank Name
Beth reported that our bank is changing names, account numbers, etc. Beth is going to insist that they pay for replacement checks & deposit slips if they won’t let us use the ones we’ve just purchased.

4.   Interim Business Transacted by US Mail
No mail exchanged in the preceding two months. 

5.   Interim Business Transacted by Email
The following motion was voted on via email since the November Board meeting:

5.1  Motion 2004-01
Motion: To approve the minutes of the January Board meeting as written.
Motion made by:  Michelle Olsen
Second: Laura Tomaszewski
In Favor: unanimous

5.2   Motion 2004-02
Motion: To approve the following members to serve on the nominating committee:  Nancy Little, Linda Koutsky, April Quist, Emily Czapek, Sheila Conant.
Motion Made By: Denise Teal
Second: Joyce Norris
In Favor: unanimous

5.3  Motion 2004-03
Motion: To lower the prices & policies for Borderlines advertising as outlined below.
Motion Made By: Michelle Olsen
Second: Karen Herceg
In Favor: unanimous

 

Member
Single Issue

Non-member
Single Issue

Member
Yearly

Non-member
Yearly

1/8 page

$15

$25

$75

$130

1/4 page

$20

$35

$100

$185

1/2 page

$30

$50

$150

$280

Full page

$40

$65

$200

$350

[Note that the classified ad option has been removed from this proposal, because the 1/8 page ads are now inexpensive. Classified ads have not been very popular thus far anyway.]

5.4   Motion 2004-04
Motion: To approve a trophy donation to Border Collie Club of Greater Los Angeles of $200 (for $100 each day) for HIT and RHIT awards for the B course herding trial.
Motion Made by: Laura Tomaszewski
Second: Joyce Norris
In Favor: Unanimous

5.5            New Members approved

6.  Committee Business

6.1  AKC Delegate’s Report (Janet Lewis)
Janet was not present in the meeting, but Denise mentioned that a delegates meeting is scheduled for March.

6.2  Membership Committee, Kay Rieff, Chair (Linda Koutsky, Board Liaison)
There is still a lot of confusion over late renewals. Unfortunately, this is a very large-scale problem which consumes valuable club resources (and we know is an issue for all clubs). Doing reminder mailings is costly, and processing several months of payments, then late renewal requests is time-consuming for the membership chair. This year, in an attempt to save money and time, the only reminders sent were via Borderlines and email. But this was not very successful, and we have received feedback that many members expect an invoice in the mail. The board is obligated to adhere to the bylaws and uphold the final due dates, and minimize the expense and time spent on garnering renewals. However, since the experiment with only using reminders via BL and ANNOUNCE didn’t go very well, and many members felt they didn’t get sufficient reminders, the Board has decided this year only to allow late renewals until March 31st. A plan to improve the situation for next year was developed as follows (Linda Koutsky will communicate this to Kay Rieff, Membership Chair):

6.3  Fundraisers/Store, Nancie Mages Chair
BCSA Logo Decals: the store is out of these, and Michelle got a price quote on removable magnetic decals (that stick to windows, versus adhesives that cannot be removed). There was interest in ordering about 500 of these, and using them for “giveaways” at the specialty, etc. They could also be used as incentives for early membership renewals. There was also interest in re-purchasing the same style of permanent adhesive decals as we had before: Michelle will get prices on those. Interest was also expressed in other inexpensive promotional objects: pens, key chains, and other small objects. Michelle will check on these: the t-shirt maker we’re using for the specialty can get us any kind of promotional products for very good prices.  

6.4  Breeder Referral: Janet Legg, Chair (Karen Yobbaggy, Board Liaison)

6.5  Rescue Committee, Linda Baron, Chair (Laura Tomaszewski, Board Liaison)

It was recently brought to our attention that the rescue “directory” list on our website is not actually a BCSA list, it is owned by an independent rescue organization. There is some concern that this organization may not be representative of BCSA, and we should have a disclaimer on our link to their site, letting viewers know that BCSA does not oversee this list. Laura Tomaszewski will work with Linda Baron to develop a disclaimer statement to go along with the link. 

6.6  Website Committee (Michelle Olsen, Board Liaison)
Michelle reported that the two new website committee members, Ann Shaw and Lili Dawidowicz, are on board and helping with the website updates. Ann has done a great job improving the BCSA Store web page, and is soon to be tackling the breed info and rescue informational pages to make them more organized and up to date.  Lili will be beginning on the committee update page. Michelle will continue to update the national specialty page and leadership sections.

6.7  Health Committee Laura

Laura has posted an announcement looking for a new chair, because she doesn’t have time to dedicate to the committee at this time.

7.  Old Business 

7.1  2004 National Specialty: Lisa Pruka, Chair

7.2  2005 National Specialty

8.  New Business

8.1  Quorum for annual meeting
The subject of whether or not to lower the quorum requirements for the annual meeting was discussed. The current requirement is 20%. Based upon attendance numbers from past events, we probably could not even meet a 10% requirement. It was felt by the board that this is simply too small of a segment of the club to be making major decisions regarding the club’s direction, this number would likely not adequately reflect the wishes of the majority. Linda Koutsky made a motion to retain the quorum requirement as-is at 20%, Laura Tomaszewski seconded the motion. The board voted unanimously in favor of the motion. 

8.2  Border Collie Color Definition Issue
There have been reports of continuing discussion about our breed’s color issues: health issues related to color, confusion over the registration slip’s color choices, and the subject of whether or not to allow the splitting of conformation classes by color. Nancie Mages has proposed that a special committee be convened to research the subject of color and all the surrounding issues. It was resolved that if there is interest in researching this  topic, especially health-related issues, that volunteers who would like to form a committee are welcome to do so, and present their findings to the board. Nancie Mages was notified that she could proceed with this plan. The board has also asked the Standard Committee to develop a statement concerning the color division of conformation classes, and the subject will be opened up for general comment from the membership. If comments seem to indicate a majority desire for change in the current policy, then the issue will be included in the fall ballot for officers as an item on which the membership shall vote.

9.  Date of Next Meeting
Monday May 3rd, 2004, 5:30pm Pacific Time.

Adjournment motion:
7:54 p.m. Pacific Time by Motion to adjourn by Michelle Olsen, second Beth Bartholomew.

Respectfully submitted by Michelle Olsen, Recording Secretary.

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