BOARD MEETING MINUTES January 5, 2004

Members present (all):
Denise Teal • Joyce Norris • Beth Bartholomew • Michelle Olsen • Linda Koutsky • Karen Herceg• Laura Tomaszewski • Janet Lewis 

Call to order:
5:34 pm. Pacific Time by Denise Teal

 1.  Recording Secretary’s Report: Michelle Olsen

1.1  Approval of minutes of September board meeting
Minutes of November 17, 2003, board meeting approved unanimously in Motion 2003-18.

2.  Corresponding Secretary’s Report: Linda Koutsky

• 12/9/03 letter from Mari Beth O'Neill acknowledging receipt of the Board's to AKC in support of the standard revision.

• 12/12/03 Renewal notice from Sportsmen's Insurance Agency for our commercial general liability insurance.

• 12/15/03 letter from Ron Menaker, Chairman, AKC, thanking BCSA for supporting the meet the breeds program at the AKC/Eukanuba National Championship.

3.  Treasurer’s Report: Beth Bartholomew

3.1  Interim Financial Report

• Checking balance:    $15,778.58

• Savings balance:    $62,189.11

• Health balance:    $2,586.16 (included in savings balance)

• Rescue balance:    $10,451.90 (included in savings balance

3.2  Specialty Income/Expenses
Beth reported that she still has not received the bill from Barb Witte, Denise reported that she reminded her again recently, but thought that she might be out of town for a few weeks during the winter. It is believed that this is our last outstanding bill for the 2003 national specialty.

3.3  Insurance Policy
Denise reported that she is in receipt of the insurance policy renewal documents. We had the option to add “terrorism” coverage, for an extra $50 annually. It was resolved to keep the coverage as-is.

3.4  Rescue Money from Specialty Fundraisers (silent auction, raffle & games)
Beth will send ½ to Great Lakes Border Collie Rescue, who helped put on the events at the specialty. The other volunteers involved in the events declined to take any money at this time, so it will fall to the general rescue fund.

3.5  Borderlines Ad Income
It is still not clear that all advertisers in the last year had paid for their ads, or that we have cashed their checks. Denise went back through the entire year of issues and made a complete list of ads, totaling between $700-800 in expected income. She will send this list to Beth to cross-check, to see if we are missing any payments.

4.  Interim Business Transacted by US Mail
No mail exchanged in the preceding two months.

5.  Interim Business Transacted by Email
The following motion was voted on via email since the November Board meeting:

5.1  Motion 2003-18
Motion: To approve the minutes of the November Board meeting as written.
Motion made by:  Michelle Olsen
Second: Laura Tomaszewski
In Favor: unanimous

5.2  Motion 2003-19
Motion: To approve the increase in allocation of BCSA funds for the 2004 BCSA National specialty, in the amount of $2,350, which is 1/2 of the trophy expenditure budgeted.
Motion Made By: Laura Tomaszewski
Second: Karen Herceg
In Favor: unanimous

5.3  New Members Approved

• Name: Wynette Amason
  Address: 2231 Old Maypearl Road   Waxahachie, TX  75167
  Phone/email: 972-938-1265 • wynn-it@ectisp.net
  Sponsor: Marla Bull

• Name: Phyllis Biedron
  Address: 2316 W. Armitage, Chicago, IL  60647
  Phone/email: 773-235-7489
  Sponsor: Margaret Lass-Gardiner

• Name: Patrick Haggie
  Address: 570 Bradley Road, Lake Forest, IL  60045
  Phone/email: 847-975-8395 • FidelisdogsUSA@aol.com
  Sponsor: Jessica Scavetta

6.  Committee Business

6.1  Delegate’s Report (Janet Lewis)
There is a proposal on the table to change the way obedience regulations are approved, from AKC Obedience Department to a vote by the delegates (like Field trial rules, etc are approved). Janet has concerns over this move, since a large number of the delegates in the delegate body are not very knowledgeable about obedience. Janet has been trying to research the reasoning behind the proposal, but so far has not been successful in ascertaining the rationale. She will report back to the board when she learns more.

6.2   Membership Committee (Linda Koutsky, Board Liaison)
Kay Rieff reported today that so far, 198 members had renewed membership, out of a possible 453. Another reminder will be issued in Borderlines, and reminder postcards will be sent out to those who still have not renewed.

6.3   Standard Committee (Joyce Norris, Board Liaison)
The AKC Board will be voting on the standard at their Jan 12-13^th meeting.

6.4   Breeder Referral (Karen Yobbaggy, Board Liaison)

• The committee leadership changeover is complete; Janet Legg has come up to speed. The updated breeder referral list has been posted on the website to cut down on the number of inquiries received via email and phone.
• Karen Yobbaggy will offer to serve as an east coast representative since we don’t currently have one. The board enthusiastically approved her request.

6.5  Rescue Committee (Laura Tomaszewski, Board Liaison)

• Linda Baron has requested adding a question to the membership application form asking if the applicant is a member of a rescue organization. This will help her network with rescue organizations around the country. Denise will ask Kay to add this to the form.
• Rescue grant applications: Laura asked if the board wanted to approve each application, of if they wanted to allow Linda Baron to approve them. It was resolved that Linda Baron could handle this, at least for the time being, while we have very few applicants. Beth asked that she get a copy of the first page of the applications, for her records.
• Laura will ask that the groups that have received funding recently do a small write-up for Borderlines on what they have done with the grant money, to help encourage other groups to apply and raise awareness.

6.6   Website Committee (Michelle Olsen, Board Liaison)

• Website is getting more up-to-date. A thank-you was expressed to Michelle for working on this project.
• There was a request to post the information regarding the ABCA’s new registration policy (de-registering AKC Conformation Champions). The board decided that this issue has been visited sufficiently, the membership has been notified, and that further attention should not be brought to the matter. Further inquiries can be referred back to ABCA management.

7.   Old Business

7.1   2003 National Specialty Linda Koutsky, Chair
Nothing to report.

7.2  2004 National Specialty: Lisa Pruka, Chair

• Still need a secretary for conformation, obedience & agility. Lisa Pruka is investigating at least two different possibilities, comparing prices, availability and feasibility.

• Catalog: Claudia Frank expressed interest in doing the catalog compilation job, now that the board has decided to pay the worker $500 for the effort, since it’s such a big job and requires some level of computer experience/expertise. Denise will verify that Claudia is still interested in the job.

• Still need a judge for the performance titled conformation match. It is hoped to find someone who has attended Judges Education, and is aspiring to be a Border Collie judge, or already is one, and desires the experience of getting to go over a large group of dogs. Denise will contact Susane Hoffman, who attended the Judges Ed seminar in 2002.

• Photographer still needed, Lisa Pruka is deciding between two proposals. We may split up the job and have more than one photographer, one for each venue.

• Logo: it was discussed whether or not to have a specialty “theme” to help with a logo design. Sally Davis has submitted some ideas for the logo. The board resolved that ideas incorporating the St. Louis Arch have been used frequently in the past, and to encourage Sally to pursue her ideas that had a different kind of border around the design. Beth suggested, “Meet Me In St. Louis, Louie”; so that is one option Sally can pursue, if she can think of a design to go with that theme.

• Hotel reservations: Joyce asked if Lisa has reserved a block of rooms at the hotel. Denise didn’t know, she will follow up on this. 

• Chairs we have so far:
  Conformation-Nancie Mages;
  Obedience: Juliane Cepulis
  Agility-Missi Roland;
  Herding-Laura Tomaszewski and Joyce Norris
  Herding trophies-Denise Teal
  All other trophies-Marion Crane and Terri Clingerman
  Photo contest-Mary Beth and Laura Overmyer;
  Red Raffle-Kay Rieff
  Ribbons-Linda Koutsky
  Shirts - Michelle Olsen
  Vendors-Peggy Battig
  Publicity: Karen Herceg

• Tentative Schedule (unchanged since last board meeting):
  Monday-herding
  Tuesday-herding
  Wednesday-herding invitational and performance match @ 4pm, with a handling class @ 2pm, ½ day of instinct testing, tracking seminar
  Thursday-instinct testing all day, agility
  Friday-agility, obedience invitational pm, sweepstakes pm, judges education all day
  Saturday-breed, obedience, banquet
  Sunday-breed, obedience

7.3 2005  National Specialty
Denise reported that we’ve had no volunteers so far to chair the 2005 event. We cannot have the specialty if we have no chair. Volunteers will continue to be pursued.

7.4   Westminster Video Clip
Denise reported that she didn’t have any video clips to submit. This is a request from Westminster Kennel Club, to potentially show on the televised portion of the show when talking about our breed herding livestock. Joyce said Sally Davis had a nice video. Denise will check to see if there is still time to send it, and ask Sally to send a copy if she is willing. If nothing else, it might be good for them to have on file for next year, so we aren’t scrambling to find one before the 2005 events.

7.5  Purina Appreciation Ad for Borderlines
Linda Koutsky reported that she is willing to work up an ad for this, but lacked candid photos from the specialty to use in it. It was resolved to use a herding shot in the background. Denise will send one to Linda to use.

7.6  2004 Tracking Test Application
Linda Koutsky is in receipt of the tracking test application for next year. It is not yet known who will chair the next event. Linda can sign and send the application, and contact Nancy Little regarding who will chair and secretary the event.

7.7  ABCA Registration Policy Change
Denise gave a last call for any requests for further action from our club or board regarding the ABCA’s new policy for de-registering dogs that finish their AKC conformation championships in the future. It was resolved that no further action is warranted at this time. ABCA management appears to be firmly resolved in their decision, and anyone with concerns should direct them to ABCA if they would like to influence further discussion on the topic.

8.  New Business

8.1  Nominating Committee
Nancy Little and Linda Koutsky have been appointed by Denise so far, and they are finding three more volunteers to join the committee. Only one board member can be on the committee, which is Linda Koutsky. Once the committee is formed, the board will approve the committee, and then they may proceed in searching for persons to nominate.

8.2  BCSA Suggestion Box
Two suggestions have been received and responded to.

9.  Date of Next Meeting
Monday March 1^st, 2004, 5:30pm Pacific Time

Adjournment motion:
7:26 p.m. Pacific Time by Motion to adjourn by Beth Bartholomew, second Linda Koutsky.

Respectfully submitted by Michelle Olsen, Recording Secretary.

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