BOARD MEETING MINUTES
November 17, 2003

Members present (all):
Denise Teal • Joyce Norris • Beth Bartholomew • Michelle Olsen • Linda Koutsky • Karen Herceg • Laura Tomaszewski • Janet Lewis

Call to order:
5:30 p.m. Pacific Time by Denise Teal

 1.  Recording Secretary’s Report: Michelle Olsen

1.1  Approval of minutes of September board meeting
Minutes of September 8, 2003, board meeting approved unanimously in Motion 2003-15.

 2.  Corresponding Secretary’s Report: Linda Koutsky

3.  Treasurer’s Report: Beth Bartholomew

3.1  Interim Financial Report

 3.2  Specialty Income/Expenses
There are still outstanding bills to be paid, but the preliminary financial outcome from the 2003 Specialty is as follows:

 3.3  Tracking Test Income/Expenses
The BCSA Tracking Test was held in November in Wisconsin, and was profitable. The following is a summary of the financial results of the event.

Income  

Fund-raising 

 $907

Entry fees

 $60
Total Income $1507

Expenses

 ($1103)
Net Income $404

3.4  End of Year Review
Beth is preparing financial summaries to send to Wayne Koutsky for our year-end review. Wayne requested Beth to send check register, QuickBooks summary, and summary by account of all transactions. Also include a folder of receipts. He said to send them after the first of the year, so he can review the entire year’s summary, and prepare the tax statement at the same time.

 3.5  Budget for 2004
Beth is preparing the 2004 budget. There will be no major changes from last year’s budget.

4.  Interim Business Transacted by US Mail
No mail exchanged in the preceding two months. 

 5.  Interim Business Transacted by Email
The following motion was voted on via email since the September Board meeting:

5.1  Motion 2003-15
Motion: To approve the minutes of the September Board meeting as written.
Motion made by: Michelle Olsen
Second: Beth Bartholomew
In Favor: unanimous

 5.2  Motion 2003-16
Motion: To approve the specialty application from the Border Collie Club of Los Angeles to hold a conformation show and obedience trial on May 27, 2004. Conformation judge would be Art Sorkin and Obedience judge would be Dorothy McCauly.
Motion Made By: Michelle Olsen
Second: Beth Bartholomew
In Favor: unanimous

 5.3  Motion 2003-17
Motion: To sponsor expenses incurred by Claudia Frank to attend the AKC Herding meeting, to be held in California in December, intended to discuss possible resolutions to the Herding Championship situation. AKC has extended an invitation to Claudia to sit on this panel, and offered $200 towards her expenses. This proposal is to cover the balance of travel, lodging and meals expenses incurred by Claudia for the trip, up to an amount of $400 above and beyond the $200 AKC stipend, provided that receipts for all expenses are provided to the BCSA Treasurer.
Background: It is in our breed’s and club’s interest to have Claudia’s knowledge and expertise made available to help guide AKC staff and the Herding/Coursing/Earthdog Committee through this difficult dilemma. Claudia is very familiar with the history of the situation and has collected significant feedback from the fancy regarding the wishes of exhibitors and herding breed parent clubs, so she will represent the herding community well. Since Claudia will be donating her time, it seems reasonable that AKC and BCSA should ensure that she has few out-of-pocket expenses for her contribution to the resolution of this serious matter.
Motion Made by: Michelle Olsen
Second: Beth Bartholomew
In Favor: unanimous

 5.4  New Members approved

There was one application that was not completely filled out: Denise will ask Kay Rieff to contact the applicant, and ask her to complete the form.

6.  Committee Business

6.1  Standard Committee (Joyce Norris, Board Liaison)
Susanne Hoffman, Committee Chair, reports that the revised standard appeared in the November issue of the Gazette.  Letter will be sent to each AKC board member individually asking for support of the standard.

 6.2  Rescue Committee
Linda Baron has not received any grant requests, so the question was raised whether or not we need to change the criteria. It was resolved to modify the form to encourage applicants. Laura Tomaszewski agreed to work on a form revision to submit to the board. 

 6.3  Breeder Referral Committee
Michelle inquired whether we have a breeder referral list or not: nothing has been received from the committee, and emails and phone calls to chair, Wendy Jordan, go unanswered. Michelle is getting multiple inquiries from interested parties wanting breeder information; so she is anxious to have this information to post on the website, to cut down on the number of inquiries she must answer. IT was resolved that Karen Herceg would contact Wendy via US Mail, thanking her for her service, but letting her know we will be seeking a new chair who is more available and able to respond regularly to email, the primary mode by which we conduct club business. Karen will then contact Janet Legg, the co-chair of the committee, to see if she is willing to take over responsibility of creating and maintaining the breeder referral list. In the meantime, since no breeder referral list has been published, we will solicit breeder referral forms at the same time as membership renewals, and breeders can send their forms to Kay Rieff, Membership Chair. Karen will send Michelle the registration form she has, and the write-up that was prepared by Wendy, for posting on the website.

7.  Old Business 

7.1  2003 National Specialty: Linda Koutsky, Chair
The specialty went very well. A very relieved Linda Koutsky had nothing further to report.

7.2  2004 National Specialty: Lisa Pruka, Chair

8.  New Business

8.1  2005 Specialty
Denise will publish a job description soliciting volunteers.

8.2  2007 Specialty
Terry Kenney and Michelle Olsen have been in contact with members of the Australian Cattle Dog Club of America regarding possibly holding a specialty in the West in 2007. The ACD club plans to hold their national in Hillsboro, OR sometime in the October time frame, and they are anxious to share stock rental costs, if we were to back our herding trial up to theirs. Preliminary discussions are taking place, and Michelle and Terry will develop a proposed budget and plan for consideration. 

8.3  BCSA Advertising
It was resolved to take out an ad in Front & Finish in July, advertising both our national and our club. Ad would need to be submitted in May. Will also make sure there is a listing on cleanrun.com, which is free (their magazine advertising is out of our price range).

8.4  Membership Application
It was resolved that the membership application needs to be updated. Board members felt that it should be clarified which parts of the form are required to be completed, which parts are optional. Also, it was resolved to add a request for the sponsor to provide a brief statement of endorsement. And, to add a question asking why the applicant wants to join the club. Denise will ask Kay Rieff if she will look into updating the form, and suggesting other changes as well.

8.5  Herding Trial Sponsorships
Claudia Frank had forwarded an email from Terry Kenney requesting that the board provide a sponsorship to Affiliate Clubs who offer both A and B Course herding trials, to encourage more clubs to host B Courses. The board discussed the issue at length, and does feel it’s important to assist clubs that may find B Course difficult to offer from a financial standpoint. However, all of the current Affiliate Clubs are already hosting B Courses, so the incentive wouldn’t assist in getting any additional B courses offered, which would be the primary goal. Plus, it was felt that if we offered a blanket-funding program for herding, it could blossom into all clubs requesting funding for all events—obedience, conformation, agility, etc. and that it would be discriminatory to help with some events, but not others. The board resolved to leave it to individual clubs to request funding from the board if they need it, and requests would be entertained on a case-by-case basis, taking into account club funds available at any given time, and number of request received.

9.  Date of Next Meeting
Monday, January 5th, 2004, 5:30pm Pacific Time.

Adjournment motion:
8:28 p.m. Pacific Time by Motion to adjourn by Karen Herceg, second Laura Tomaszewski.

Respectfully submitted by Michelle Olsen, Recording Secretary.

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Page Updated 08.02.2007