Schedule for Selecting Judges

2009 Judge Nomination Form

Judge Selection Policy

Judges Voting Results

Below is the schedule for selecting judges for the next three specialties. We will select judges for 2009 and 2010 this year so we can get on track with this process. The selection process for 2009 and 2010 has been staggered slightly to avoid confusion as much as possible.

Due to the late delivery problem we are having with Borderlines, we realized we needed to revise the JS timeline. This late delivery problem also necessitated sending out postcards to solicit judge nominations for the 2009 Specialty. Kat Ferruzza very graciously stepped up and agreed to get this task done.

Here is the revised timeline (revised dates underlined):

2009 Specialty: proposed modified timeline for 2008:

1. March 15: Solicit nominations from membership via Borderlines (which will come out in mid-April), each member can submit 3 names per venue (4 judges for herding for 2009 only).

2. April 1: Solicit nominations from membership via BCSA_ANNOUNCE (as a reminder that roughly coincides with BL arrival).

3. April 30: Deadline for receiving membership nominations. Members may submit via email (to Sonja and Terri both) or regular mail (to Terri), and must identify themselves for membership verification.

4. May 2: Sonja to verify licensing and send request for bio, cost and availability via email to all top-10 judges, with returns going back to Sonja.

5. May 16: Deadline for receiving bio’s back from judges.

6. In order to keep the process moving forward quickly for 2009 selection, we will be skipping the step where the board chooses the top finalists (see #6 in 2011 selection process).

7. May 17:  Publish the top 10 finalists in BL (which comes out in mid-June), along with their bios.  Post to Announce simultaneously.  Request vote by General Membership. *Note this is a  day late for our BL deadline, but Barb will know it’s coming and we’ll delay publication if need be.  

8. August 15: Deadline for receiving membership votes for their favorite 3 candidates in each venue. Members may vote via email (to Sonja and Terri both) or mailed ballot (to Terri), and must identify themselves for membership verification.  The ballots will be printed in Borderlines to reduce the cost of a separate mailing.  No write-in nominations are allowed.

9. August 30: Contracts go out to the top vote-getters. Contracts prepared, sent and processed by JS committee.

 2010 Specialty: proposed modified timeline for 2008:

1. July 15:  Solicit nominations from membership via Borderlines (which will come out in mid-September), each member can submit 3 names per venue.

2. September 5:  Solicit nominations from membership via BCSA_ANNOUNCE (as a reminder that roughly coincides with BL arrival).

3. October 15:  Deadline for receiving membership nominations. Members may submit via email (to Sonja and Terri both) or regular mail (to Terri), and must identify themselves for membership verification.

4. October 17:  Sonja to verify licensing and send request for bio, cost and availability via email to all top-10 judges, with returns going back to Sonja.

5. October 30:  Deadline for receiving bio’s back from judges.

6. In order to keep the process moving forward quickly for 2010 selection, we will be skipping the step where the board chooses the top finalists (see #6 in 2011 selection process).

7. November 15: Publish the top 10 finalists for each venue in BL (which comes out in mid-December), along with their bios.  Post to Announce simultaneously.  Request vote by General Membership.

8. January 30 2009: Deadline for receiving membership votes for their favorite 3 candidates in each venue. Members may vote via email (to Sonja and Terri both) or mailed ballot (to Terri), and must identify themselves for membership verification.  The ballots will be printed in Borderlines to reduce the cost of a separate mailing.  No write-in nominations will be allowed.

9. January 31. 2009: Contracts go out to the top vote-getters. Contracts prepared, sent and processed by JS committee.

Proposed longer-term schedule, to occur in 2009 for 2011 Specialty (will update this later if needed):

1. January 15: Solicit nominations from membership via Borderlines (which will come out in mid-February), each member can submit 3 names per venue.

2. March 1: Solicit nominations from membership via BCSA_ANNOUNCE (as a reminder to come out after BL arrival).

3. March 15: Deadline for receiving membership nominations. Members may submit via email (to JS chair and Corresponding Secretary both) or regular mail (to Corresponding Secretary), must identify themselves for membership verification.

4. April 1: Requests for bios, cost, availability go out to top 10 judges (sent and received by JS committee), along with a request to “save the date.”

5. April 30: Deadline for receiving bios back from judges.

6. May 1: Board discusses bios, costs, availability; chooses 8 herding finalists and 6 finalists in all other venues (choice based mostly on membership vote weighting).

7. May 15: Publish the finalists in BL which comes out in June (along with names of the non-finalists and the number of membership votes they received as compared to finalists).

8. July 15: Deadline for receiving membership votes for their favorite 3 candidates in each venue. Members may vote via email (to JS chair and Corresponding Secretary both) or mailed ballot (to Corresponding Secretary), must identify themselves for membership verification.  The ballots will be printed in Borderlines to reduce the cost of a separate mailing.  No write-in nominations will be allowed.

9. July 30: Contracts go out to the top vote-getters. Contracts prepared, sent and processed by JS committee